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PSF Meeting Minutes for 2015-12-02

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The Python Software Foundation
Minutes of a Regular Meeting of the Board of Directors

December 02, 2015

A regular meeting of the Python Software Foundation ("PSF") Board of Directors was held over Group Conference Call via phone and Internet Relay Chat beginning at 18:00 UTC, on December 02, 2015. Ewa Jodlowska took notes/minutes.

All votes are reported in the form "Y-N-A" (in favor-Y‚opposed-N‚abstentions-A; e.g. "5-1-2" means "5 in favor, 1 opposed, and 2 abstentions").

1   Attendance

The following members of the Board of Directors (6 of 11) were present at the meeting: Van Lindberg, Naomi Ceder, Marc-Andre Lemburg, Anna Ossowski, Carol Willing (via proxy), and Diana Clarke (via proxy)

Kurt Kaiser (Treasurer), and Ewa Jodlowska (Director of Operations) were also in attendance.

2   Minutes of Past Meetings

The 09 November 2015 Board meeting minutes were voted on and approved.

RESOLVED, that the PSF approve the minutes at https://mail.python.org/mailman/private/psf-board/2015-November/033565.html as representing a true and accurate record of the November 9, 2015 meeting

Approved, 5-0-1.

3   Monthly Reports

Reports will be included in the first January 2016 board meeting.

3.1   Meetup Fees Approved

Django-district - $170.79

SAPyladies - $86.94

4   Votes Approved via Email

There were no email votes taken between the November 9, 2015 meeting and the December 2, 2015 meeting.

5   Votes taken by PSF Work Groups

RESOLVED, that the Python Software Foundation sponsor Django Girls Inland Empire workshop happening at UC Riverside on December 5, 2015, in the amount of $1000 USD.

Approved on November 14, 2015.

RESOLVED, that the PSF Scientific Python Work Group approve a grant for PyData Madrid in the amount of $2,000 USD for their conference happening in April of 2016.

Approved on November 12, 2015.

RESOLVED, that the Python Software Foundation sponsor the Django Girls Cologne workshop, happening November 28 in the amount of $600 USD.

Approved on November 18, 2015.

RESOLVED, that the Python Software Foundation sponsor Django Girls Rome on December 12, 2015, in the amount of $750 USD.

Approved on November 19, 2015

RESOLVED, that the Python Software Foundation sponsor Django Girls Windhoek workshop happening on January 25, 2016 in the amount of $750 USD.

Approved on November 25, 2015.

RESOLVED, that the Python Software Foundation sponsor Honolulu¹s first annual Django Girls event in the amount of $550 USD.

Approved on November 30, 2015.

RESOLVED, that the PSF Scientific Python Work Group grant $500 USD to the Python in Astronomy Conference happening at University of Washington eScience Institute in March 2016.

Approved on December 1, 2015.

6   Resolutions Passed by the PSF Board

6.1   PyCon 2016 Budget

RESOLVED, that the Python Software Foundation approve the 2016 PyCon budget presented by E. Jodlowska and B. Rhodes https://mail.python.org/mailman/private/psf-board/2015-November/033564.html

Approved, 6-0-0.

6.2   SF User Group Mini Conference

RESOLVED, that the Python Software Foundation grant $1715 USD to the San Francisco Python User Group for their year-end one day mini-conference with Raymond Hettinger and lightning talks happening on December 12, 2015

Approved, 6-0-0.

6.3   Hyperion Development Initiative

RESOLVED, that the Python Software Foundation grant $10,000 USD to Hyperion Development for a national Computer Science education initiative in South Africa for the next 12 months

Approved, 6-0-0.

6.4   2015 4th Qtr CSA - Berker Peksağ

RESOLVED, that the PSF award Berker Peksağ the 2015 fourth quarter Community Service Award for his consistent volunteer efforts with pydotorg in 2015. https://github.com/python/pythondotorg/graphs/contributors

Approved, 6-0-0.

6.5   2015 4th Qtr CSA - Terri Oda

RESOLVED, that the PSF award Terri Oda the 2015 fourth quarter Community Service Award for her successful organization of Google Summer of Code for the past few years (2013, 2014, 2015). Acting as the GSoC coordinator for Python, Terri organizes students, mentors, and participating Python projects. In 2015, over 70 students participated for Python

Approved, 6-0-0.

7   Other Business / Discussions

  1. The board deferred to fund the Python/XMPP based decentralized social network grant request. The discussion has been moved back to the mailing list.
  2. It was decided that the Hyperion Development grant would be disbursed on a schedule agreed upon with the organizers. Ewa to follow up with grant requester to setup disbursement amounts and schedule.
  3. The board has discussed the grant request from PyCon Cameroon and their grant for the same workshop to the Perl Foundation. It was decided that the board would need an email vote.
  4. The board discussed ways to improve grant requests and processes. Ewa will work on creating a tracking spreadsheet and also a flow chart to show the process involved with a grant request.

8   Meeting Adjournment

Van Lindberg adjourned the board meeting at 18:47 UTC on December 02, 2015.