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PSF Meeting Minutes for Dec. 14, 2022

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Title: 2022-12-14 PSF Board Meeting Minutes Encoding: utf-8 Author: psf at Content-Type: text/x-rst

The Python Software Foundation
Minutes of a Regular Meeting of the Board of Directors

December 14, 2022

A regular meeting of the Python Software Foundation ("PSF") Board of Directors was held over Group Conference Call via phone and Internet Relay Chat/Slack beginning at 17:00 UTC, on December 14, 2022. Olivia Sauls took notes/minutes.

All votes are reported in the form "Y-N-A" (in favor-Y‚opposed-N‚abstentions-A; e.g. "5-1-2" means "5 in favor, 1 opposed, and 2 abstentions").

1   Attendance

The following members of the Board of Directors (7 of 13) were present at the meeting: Thomas Wouters, Nina Zakharenko, Jeff Triplett, Dustin Ingram, Deb Nicholson, Jannis Leidel, Simon Willison.

Joe Carey (Accounting Manager), Ee Durbin (Director of Infrastructure), Laura Graves (Financial Analyst), Phyllis Dobbs (Controller), Olivia Sauls (Event Assistant & Admin), Loren Crary (Director of Resource Development), Chloe Gerhardson (Infrastructure Engineer) were also in attendance.

2   Minutes of Past Meetings

Minutes from prior meeting October 26, 2022:

RESOLVED, that the Python Software Foundation approve the minutes at as representing a true and accurate record of the October 26, 2022 meeting.

Approved, 7-0-0

3   Board and Staff Monthly Reports for December 2022

3.1   Deb Nicholson

  • Working on the events hire posting and process
  • Talking with sponsors that were interested in speaking with the ED
  • Working with Loren on Membership drive
  • Working with Phyllis on budget
  • Preparing for security expert hire
  • Conversations about Covid protocols at PyCon
  • Began meeting with the Code of Conduct Working Group
  • Conversations with other stakeholders; Tidelift, Stanford, Apereo
  • Sent over proposed projects to Georgetown, (mostly Shamika’s work

3.2   Oliva Sauls

  • Launched PyCon US 2023 Registration and Travel Grants
  • PyCon US 2023 website build
  • Attended PyCon US Committee Meetings
  • Closed PyCon US 2023 CFPs and began review process in Pretalx
  • Sent out first PyCon US News
  • Log fellow member nominations, run quarterly votes, update Fellows page on pydotorg, update CiviCRM with new * Fellow members, notify new members, write blogs for new members
  • Attended PyCon US 2023 site visit in SLC
  • PyCon US vendor and contract review
  • Attended PyLadies Auction planning meeting

3.3   Laura Graves

  • Ongoing accounting responsibilities
    • Core Dev Sprint Reimbursements
Fiscal Sponsorship
  • PyCascades 2023 Kickoff meeting
  • Meeting with Bandit about potential fiscal sponsorship
  • Meeting with Twisted about potential fiscal sponsorship
  • Meeting with Bay Area Python about potential fiscal sponsorship
  • PyCon 2023
    • Reviewed Travel Grant pages prior to publishing
    • Created monthly meeting invites for PyLadies auction
    • Reviewed PyLadies pages prior to publishing
    • Started review of 2023 Travel Grant Applications
  • 2021 990 work

  • Grants Work Group
    • Onboarding call with Olivia to resume chair position
    • Chaired Workgroup
    • Created application form for potential new workgroup members
  • Discrimination and Harassment Training

  • Finance Committee
    • Reviewed 990 and 2021 audit with auditors
  • Reviewed current meetup groups and invited new groups

3.4   Joe Carey

December report not provided.

3.5   Ee Durbin

December report not provided.

3.6   Phyllis Dobbs

December report not provided.

3.7   Loren Crary

  • End of year fundraiser & membership drive
  • Sponsor & potential sponsor correspondence and meetings
  • Sponsor agreements
  • Website update
  • PyCon Tanzania Keynote

3.8   Chloe Gerhardson

  • Continued study in comptia linux+ course
  • Began postgresql course
  • Continued training with Ee on PagerDuty and assigned FrontLine OnCall rotation
  • Began regular meetings with a professional mentor outside the PSF
  • Continued work with Ee to develop an understanding around PyPI infrastructure
  • Began configuration of fastly CDN layer between PyPI Camo Instances and their backend

3.9   Thomas Wouters

  • PSF Board Member: Participated in board meetings, mailing list discussions, Slack.
  • PSF Board Member: Participated in the Finance, Fellow and PyCon US committees.
  • Steering Council: Participated in weekly SC meetings and PEP review.
  • Steering Council: Bi-weekly meetings with the Developer-in-Residence.
  • Release Manager: released Python 3.12.0 alpha 2 and alpha 3.

3.10   Jeff Triplett

  • [PSF] General Slack, email, and discussions
  • [PSF] PyCon US Committee online discussion (I missed the meeting)
  • [PSF] Conduct WG bi-weekly meetings
  • [PSF] Fundraising wrote some quotes and drafted some email introductions. Had a meeting to discuss our plans and donor interests.
  • [PSF] Finance Committee meeting (met to discuss and approve our 2022 audit)
  • [DSF] Voted in our election
  • [DSF] Meeting with PSF ED, DSF President, and DSF Treasurer to discuss how the two groups can work together and how the DSF can possibly grow.
  • [DEFNA] Monthly Board meeting and more DjangoCon US contract work for a 2023 venue and hotel
  • [Community] monthly conference organizer’s meetup

3.11   Débora Azevedo

December report not provided.

3.12   Joannah Nanjekye

  • Participated in board discussions on slack and email
  • Gave feedback to one grants WG proposal
  • Organized the Pyladies kampala annual open source workshop
  • Presented two Python research works at CASCON
  • Attended the Pycon US committee meetings
  • Kicked off organization for the first Pycon Uganda planned for late next year. Setup a committee to practically execute the organization by reaching out to volunteers.
  • Talked to some African Python community folks to consider them for the fellows program including a former director Marlene. Nominations will soon be submitted by me.
  • Helping with Pycon US CFP submission review for Pyladies Kampala organizers since they plan to submit a tutorial as a community.
  • Organized and chaired the Pycon UG inaugural organization meeting

3.13   Simon Willison

3.14   Jannis Leidel

December report not provided.

3.15   Kushal Das

December report not provided.

3.16   Dawn Wages

December report not provided.

3.17   Nina Zakharenko

December report not provided.

3.18   Tania Allard

  • [PSF] Participated in board discussions on Slack and email
  • [PSF] Attended monthly PyCon US committee meeting
  • [PSF] Participated in PyCon US Slack discussions
  • [Community] Participated in PyLadies global council discussions

3.19   Van Lindberg

December report not provided.

3.20   Dustin Ingram

December report not provided.

4   Work Group Reports

4.1   Code of Conduct

  • Nothing to report at this time.

4.2   Grants

  • See list of resolutions under “Votes Approved by Working Groups”

4.3   Sponsors

  • Nothing to report at this time.

4.4   Marketing

  • Nothing to report at this time.

4.5   Jobs

  • Of the 333 Job submissions created in December 2022:

    • 86 have status approved
    • 3 have status archived
    • 17 have status draft
    • 105 have status expired
    • 80 have status rejected
    • 35 have status removed
    • 7 have status review

4.6   Trademarks

  • Nothing to report

4.7   Fellows

  • Nothing to report

4.8   Packaging

  • Nothing to report

4.9   Infrastructure

  • Nothing to report

4.10   Scientific Python

  • Nothing to report

6   Votes Approved by Working Groups

6.1   Grants

RESOLVED, that the Python Software Foundation Grants Work Group grant $1,500 USD to the PyCon Tanzania event happening from December 4-8, 2022 in Zanzibar, Tanzania.

Approved; 7-0-0, 2022-11-17

RESOLVED, that the Python Software Foundation Grants Work Group grant $2,500 USD (Diamond Level Sponsorship) to PyCon Bolivia taking place December 9 & 10 in Cochabamba, Bolivia.

Approved; 7-0-0, 2022-11-25

RESOLVED, that the Python Software Foundation Grants Work Group grant $6,000 USD to PyCon FR happening Feb 16-19, 2023 in Bordeaux, France.

Approved; 8-0-0, 2022-12-09

6.2   Sponsors

  • None at this time.

6.3   Scientific Python

  • None at this time.

8   New Business

  • The PSF discussed the How to Teach Python: TOT Teacher Training grant request and voted on the following resolution:

    RESOLVED, that the Python Software Foundation Board grant $5,120 USD to the How to Teach Python Teacher Training happening December 2, 2022 in Elbasan, Albania

    Approved; 7-0-0, 2022-12-14

  • The PSF discussed the Community Service Awards for Q3 2022 and voted on the following resolutions:

    RESOLVED, that the Python Software Foundation award the 2022 Q3 Community Service Award to Ned Deily for his contributions as the macOS Release Manager since Python 3.2, and the Release Manager for Python 3.6 and 3.7.

    Approved; 7-0-0, 2022-12-14

    RESOLVED, that the Python Software Foundation award the 2022 Q3 Community Service Award to Carol Willing, for her work as a Python Core Developer and her years of service on the Python Steering Council.

    Approved; 7-0-0, 2022-12-14

9   Discussions

  • The Director of Infrastructure provided the board with an update on the revenue generation plan for PyPI.
  • The board discussed the 2021 990 Tax Return and 2021 Audited Financial Statements and the publishing of both to the PSF's public records.
  • The board discussed the Q3 and Q4 2022 Community Service awards and voted on the Q3 2022 Community Service Award recipients (see resolutions under "New Business".
  • The board discussed the capacity of the PSF Grants Working Group and increasing the participation of board members in this Working Group.
  • The board reviewed and discussed the "Principles for Safer Developer Ecosystems" and any proposed changes.
  • The board reviewed the PSF Election Reform Proposal and its current status.

Meeting adjourned at 19:00 UTC.