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PSF Meeting Minutes for March 31, 2021

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The Python Software Foundation
Minutes of a Regular Meeting of the Board of Directors

March 31, 2021

A regular meeting of the Python Software Foundation ("PSF") Board of Directors was held over Group Conference Call via phone and Internet Relay Chat/Slack beginning at 21:00 UTC (GMT/Zulu), on March 31, 2021. Betsy Waliszewski took notes/minutes with the assistance of Ewa Jodlowska.

All votes are reported in the form "Y-N-A" (in favor-Y‚opposed-N‚abstentions-A; e.g. "5-1-2" means "5 in favor, 1 opposed, and 2 abstentions").

1   Attendance

The following members of the Board of Directors (10 of 13) were present at the meeting: Lorena Mesa, Jannis Leidel, Jeff Triplett, Christopher Neugebauer, Thomas Wouters, Dustin Ingram, Katie McLaughlin, Van Lindberg, and Ewa Jodlowska.

Betsy Waliszewski (Event Planner and Administrator), Jackie Augustine (PyCon Manager), Phyllis Dobbs (Controller), Joe Carey (Accounting Manager), Ee W. Durbin III were also in attendance.

2   Resolutions

Minutes from prior meeting February 24, 2021:

RESOLVED, that the Python Software Foundation approve the minutes at https://mail.python.org/archives/list/psf-important@python.org/thread/I3M2BLHX22PUFGUTG6O2FSYRHTDMA27C/ as representing a true and accurate record of the February 24, 2021 meeting.

Approved 7-2-0

3   Board and Staff Monthly Reports for March 2021

3.1   Ewa Jodlowska

  • PyCon

    • Attended PyCon Committee meeting
    • Attended weekly meeting planner call
    • Continue to attend sponsor calls and help with negotiations
    • Continue to review sponsor communications and handle sponsor communications each Friday and when Sponsor Coordinator was out..
    • Continue to track benefits with team, review contracts, and work on updating python.org.
    • Started on-boarding Director of Resource Development with PyCon
    • Assisted Event Manager with outlining design needs & attended design meeting with vendor
    • Did a walk through of Hubilo with Event Manager
  • PSF

    • Worked with Director of Infrastructure on grant for Packaging Project Manager
    • Worked with Steering Council to finalize Developer-in-Residence job description
    • Had two calls with potential consultants to help facilitate a board discussion.
    • Prepared CiviCRM by adding new sponsorship contacts and creating two reports for DoRD to use. Added notes from group docs into sponsorship records
    • Recorded short video for PyLadies IWD event
    • Recorded staff portion of the Members Meeting video with Controller
    • Recorded podcast with William and Colton from Django
    • Prepared for on-boarding Director of Resource Development and started on-boarding March 22
    • Attended regular Code of Conduct WG meetings and helped take notes.
    • Cleaned up Fellows in our membership database and contacted those we did not have country information for. Director of Infra assisted me with tackling the responses.
    • Continue to update sponsorship benefits for PyPI team
    • Continue to attend weekly Steering Council meetings and help take notes. I continue to review necessary Discourse discussions. Currently working on job description for Developer in residence.
    • Continue to create & publish PSF newsletter every other month
    • Monthly individual goal review
    • Monthly meeting with chairperson to prepare agendas
    • Continue to moderate several mailing lists
    • Continue to help review contracts, documents and other drafts written by staff
    • Continue to log the fellow member nominations, run quarterly votes, update Fellows page on pydotorg, update CiviCRM with new Fellow members, notify new members, write blogs for new members
    • Continue to answer general PSF email
    • Continue to participate in board discussions
    • Continue to review time sheets
    • Continue to meet with Sponsorship Coordinator, Event Manager, Finance Controller, and Director of Infrastructure regularly and regular communications via Slack. Continue to support the staff in any way possible.

3.2   Jackie Augustine

PyCon

  • Finalized AV support for PyCon virtual requirements
  • Launched PyCon storefront
  • Onboarding with Hubilo on the virtual platform - multiple sessions
  • Prepared details for design needs for PyCon
  • Finalized plans and launched webpages for PyCon Summits
  • Communicated with Lightning Talk and Open Spaces teams
  • Launched PyCon Storefront
  • researched options for offering international ordering of t-shirts
  • Worked with Startup Row team to launch applications for participating at PyCon
  • Participated in multiple calls with sponsors discussing the new sponsorship program
  • Worked with the Program, Tutorial, Charlas, Poster Committees on final review process
  • Drafted the Speaker Guidelines to send to accepted presenters
  • Prepared details for building of the conference schedule
  • Worked with the Financial Aid Team on final steps and communications
  • Drafted details for benefits to provide sponsors
  • Drafted details specific to PyCon benefits to provide sponsors
  • Drafted step by step guide to creating virtual booths
  • Continued to update the PyCon site with new sponsors
  • Continued to update the sponsorship benefits spreadsheet with details and deadlines
  • Continued to monitor registrations and reply to registration emails
  • Worked with corporate groups to provide registration process, invoice, and voucher codes
  • Daily communication with team about sponsorship packages and contract items
  • Planned and attended PyCon Committee meeting and planned for next 2
  • Planned and attended meeting for PyLadies Auction
  • Weekly team calls
  • Weekly one on one calls with team members

3.3   Betsy Waliszewski

  • PyCon
    • Attended weekly meeting planner call
    • Attended monthly meeting with PyCon committee
    • Conducted additional follow up meetings with PyCon sponsors to discuss 2021 participation
    • Participated in bi-monthly PyLadies Auction calls
    • Participated in a walk-through of the Hubio virtual planform with event manager
    • Participated in multiple calls with sponsors interested in PyCon
  • PSF
    • Logged in contributor agreements
    • Responded to general PSF email
    • Weekly 1:1 with Executive Director
    • Continued routine tasks of keeping records up-to-date
    • Managed community mailing list subscriptions
    • Managed voting memberships self-certifications - logged in new contributing and managing members
    • Continued taking notes at board meetings, posting minutes and approved resolutions
    • Continued to help with our social media presence through Sprout Social
    • Helped out with grant notifications
    • Completed social media promotion for Python Developer survey results.
    • Updated sponsorship benefits spreadsheet
  • PSF Sponsorship
    • Managed new sponsor applications
    • Completed updates to annual impact report
    • Participated in multiple sponsor calls
    • Managed social media promotion of new sponsors
  • Fundraising
    • Launched PSF and Python anniversary membership drive campaign that began on March 1, 2021. 760 new members, 79 new/renewing supporting members, and 130 self-certified managing or contributing members joined.
    • Recorded 9 interviews with Python influencers for our upcoming Community Video Project. Video will debut at PyCon US 2021.

3.4   Ee W. Durbin, III

  • Collaborating with Executive Director on Bloomberg Grant and development of associated Project/Community Manager Role
  • Assisting Event Manager with us.pycon.org features to support 2021 conference
  • Research advertisement servers for displaying PSF Sponsor logos across services
  • Reacting to reports and scanning for ongoing spam/dependency confusion uploads to PyPI
  • Supporting PyPI users and contributors
  • Coordination with Fastly regarding major deprecation coming to PyPI (non-SNI clients)

3.5   Phyllis Dobbs

No report submitted.

3.6   Laura Graves

  • Ongoing accounts payable responsibilities
  • Reviewed PyCon financial aid applications
  • Reviewed charges from bank accounts for accuracy and reasonableness
  • Discussions with PyLadies council around joining the PSF as an official fiscal sponsoree
  • Drafted 1042s
  • Rolled forward 2020 spreadsheets to 2021
  • Reviewed groups in Meetup Pro network for inactivity and made recommendations for removal
  • Started reimbursements for PyCascades financial aid
  • Researched U.S. sanctions related to possible sponsorship

3.7   Joe Carey

No report submitted.

3.8   Morgan Mayo

  • Started March 22 and is working on on-boarding
  • Assisting with PyCon US and Q2s fundraiser

3.9   Lorena Mesa

  • PSF - Chair duties - met with Ewa to prep March agenda, prototyping on some of the format/tooling for running the meeting, as well as promote agenda items within the Board for discussion.
  • PSF - Board - Participated in email, Slack, and chat discussions.
  • PSF - Code of Conduct WG - attended bi-weekly meetings and contributed to discussions.
  • PSF - Grants WG - participated in grants reviews on mailing list.
  • PSF - Finance Committee - participated in email discussion(s)
  • PyLadies - Helped host & organize & speak at PyLadies' International Women's Day events (https://iwd.pyladies.com) as well as collaborate on press promotion of PyLadies with Business Insider & GitHub
  • PyLadies - Setup PyLadies advisors group for PyLadies Global Council to meet with / be mentored by for ongoing support

3.10   Jeff Triplett

  • PSF - Board - Participated in email, Slack, and chat discussions.
  • PSF - Code of Conduct WG - bi-weekly meetings and discussions.
  • PSF - Finance Committee - Emails mostly.
  • PSF - Met with chair to give feedback on project structure and meeting flow. Much excite.
  • PSF - Participated in email, Slack, and chat discussions.
  • PSF - PyCon US Committee meeting and discussions.
  • Outreach - Co-hosted monthly Python organizers hangout in March
  • Outreach - Helped community members with job leads and walk through a few interviews.
  • Outreach - Met with a few community members who reached out.
  • DEFNA - Participated in email, Slack, and chat discussions.
  • DSF - I participated in email, dms, and chat discussions.

3.11   Kushal Das

No report submitted.

3.12   Jannis Leidel

  • PSF: The usual comms work (mailing lists, Slack, Twitter)
  • PSF: Finance Committee, comms only
  • PSF: Connected German journalists with local Pythonistas to write about Python
  • DSF: Helped with handover of djangosnippets.org maintenance to Django Ops team
  • PSF: Connected German journalists with local Pythonistas to write about Python
  • Jazzband: Regular maintenance
  • Jazzband: Continued feature development for improved team communication in Jazzband org
  • Jazzband: Finished most of migration from Travis-CI to GitHub Actions (>50 projects)
  • Jazzband: Updates to CI setup for Django's new "main" branch (~30 projects)
  • Jazzband: Followed up on PSF fiscal sponsorship application

3.13   Katie McLaughlin

  • PSF - Participated in email and Slack discussions
  • PSF - Participated in PyLadies IWD Chicago
  • PyCon AU - Ongoing organisation, communications reaching out to new organiser volunteers
  • DjangoCon AU - Communications reaching out to attract potential 2021 organisers

3.14   Marlene Mhangami

  • PSF - Participated in email and Slack discussions
  • D&I WG - Organising for D&I WG panel session at PyCon US
  • D&I WG - Organising for D&I WG panel awareness video
  • D&I WG - Slack and email discussions
  • PyCon Africa - Continued discussions about this years conference and organisation structure
  • Outreach - Keynote at SheCodeAfrica conference

3.15   Dustin Ingram

  • PSF: Discussions with Nvidia
  • PyPA: Continued maintenance and maintainership of projects including PyPI
  • PyPA: Discussions about Tidelift and GitHub Sponsors

3.16   Anna Ossowska

  • Hosted a PyLadies London meetup
  • Working on 2 more PyLadies London meetups for the upcoming months
  • Had a meeting with Lorena and Jeff to discuss PSF director responsibilities
  • Worked on a draft "PSF Director responsibilities" document

3.17   Thomas Wouters

  • PSF - Participated in PyCon US committee, board mailing list, Fellows committee.
  • Steering Council - Participated in weekly SC meetings and PEP review.
  • Steering Council - responded to CoC violations on python-dev.
  • Steering Council - worked on PyCon US presentation and Developer-in-Residence position.

3.18   Christopher Neugebauer

  • PSF - Participated in PyCon US committee, board mailing list
  • PyCon AU - provided code of conduct/incident response guidance

3.19   Nina Zakharenko

  • PyCon - Organized a meeting between PyCascades and PyCon organizers and prepared a presentation to provide an overview of PyCascades, tips for creating interactive experiences, and guidelines for what worked well and what could have gone better.
  • PyCon - Working on accepted PyCon 2021 conference talk.
  • PyCascades - Wrapping up a few outstanding post-conference tasks & communication.
  • PSF - Participated in Slack conversations and reviewed mailing list discussions.

4   Work Group Reports

4.1   Code of Conduct

  • Charter update proposal

4.2   Sponsors

Nothing to report at this time.

4.3   Marketing

Nothing to report at this time.

4.4   Jobs

Nothing to report at this time.

4.5   Trademarks

  • We had 23 enquiries about mainly the "2-snakes" logo usage within books or parts of images, or the usage of the word "Python" within literature.
  • Of interest to the Board would be a trademark violation (an unauthorised usage of the "2-snakes logo") by the website https://www.domeinbescherming-nederland.nl/over-ons/. This violation was reported to us by members of the community. A warning email was sent on 23 Mar 2021.
  • Other points of interests: PyCon India 2021 and EuroPython 2021 sent in their derived logos for approval and were approved.

4.6   Fellows

Nothing to report at this time.

4.7   Packaging

No updates

4.8   Infrastructure

Nothing to report at this time.

4.10   Funding Work Group

  • Held regular meetings to discuss status & ongoing projects
  • Updated list of funders to make it less time dependent
  • Responded to emails and tweets from various community members around funding, pointing people to useful resources

4.11   Diversity & Inclusion Work Group

  • D&I WG - Organising for D&I WG panel session at PyCon US
  • D&I WG - Organising for D&I WG panel awareness video
  • D&I WG - Continued regular discussions over Slack and email

6   Votes Approved by Working Groups

6.1   Grants

RESOLVED, that the Python Software Foundation Grants Work Group grant $2500 USD to the GeoPython Conference happening virtually April 22, 2021

Approved 6-0-0, February 26, 2021

RESOLVED, that the Python Software Foundation Grants Work Group grant $700 USD to the Django Girls Brufut event happening virtually April 17, 2021

Approved 6-0-0, March 11, 2021

RESOLVED, that the Python Software Foundation Grants Work Group grant $5000 USD to the DjangoCon Europe 2021 conference happening virtually June 2, 2021

Approved 6-0-0, March 11, 2021

6.2   Sponsors

None at this time.

6.3   Scientific Python

RESOLVED, that the Python Software Foundation Scientific Work Group grant 3000 USD for development of Python wrapper for C-Blosc2. Funds to be directed by Francesc Alted.

Approved 5-0-0, February 25, 2021

RESOLVED, that the Python Software Foundation Scientific Work Group grant 2500 USD to Create documentation on how to deploy docs via GitHub Actions and move scientific projects from Travis-CI to GitHub Actions. Funds to be directed by Maria Rosangela Mesquita Ferreira.

Approved 4-0-1, February 25, 2021

RESOLVED, that the Python Software Foundation Scientific Work Group grant 4000 USD for Development and Maintenance of The Carpentries Python Curriculum. Funds to be directed by Vinícius Salazar.

Approved 5-0-0, February 25, 2021

RESOLVED, that the Python Software Foundation Scientific Work Group grant 4000 USD for Online Learning Content Development for Spyder. Funds to be directed by Juanita Gomez.

Approved 5-0-1, February 25, 2021

RESOLVED, that the Python Software Foundation Scientific Work Group grant 4000 USD to qu4nt (http://qu4nt.com/) for translating the scikit-learn documentation to Spanish.

Approved February 25, 2021

RESOLVED, that the Python Software Foundation Scientific Work Group grant 4000 USD to Nicholas McKibben (https://github.com/mckib2/pygrappa/) for Accesible MRI Parallel Imaging through PyGRAPPA.

Approved 4-0-0, February 26, 2021

9   Discussions

  • Use of a Project Board - a single place where directors can see everything they're focused on and the status.

  • The board discussed bylaw changes:
    1. Implementation of 'Section 5.5.2 Term Limits for Directors'
    2. Implementation of 'Section 5.15. Limits on Co-affiliation of Board Members'
    3. It was decided that no updates to 'Section 4.8. Fellows' (a class of membership) are necessary at this time.
    4. Voting on resolutions to be conducted via email.
    5. All changes will be voted on by the membership during the next election.
  • Discussion on creating some policy documents that explain how bylaws work in practice.

Meeting adjourned at 22:01 UTC (GMT/Zulu)