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PSF Meeting Minutes for 2016-12-02

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The Python Software Foundation
Minutes of a Regular Meeting of the Board of Directors

December 2, 2016

A regular meeting of the Python Software Foundation ("PSF") Board of Directors was held over Group Conference Call via phone and Internet Relay Chat beginning at 1:00 UTC (GMT/Zulu, on December 2, 2016. Betsy Waliszewski took notes/minutes.

All votes are reported in the form "Y-N-A" (in favor-Y‚opposed-N‚abstentions-A; e.g. "5-1-2" means "5 in favor, 1 opposed, and 2 abstentions").

1   Attendance

The following members of the Board of Directors (8 of 11) were present at the meeting: Diana Clark, Kushal Das, Jackie Kazil, Trey Hunner, Naomi Ceder, Carol Willing, Younggun Kim, and Annapoornima Koppad. Lorena Mesa was represented by proxy.

Kurt Kaiser (Treasurer), Betsy Waliszewski (Event Planner and Administrator), Mark Mangoba (IT Manager) were also in attendance.

2   Minutes of Past Meetings

The 28 October 2016 Board meeting minutes were voted on and approved.

RESOLVED, that the PSF approve the minutes at https://mail.python.org/mailman/private/psf-board/2016-October/040956.html as representing a true and accurate record of the October 28, 2016 meeting.

Approved 7-0-0

3   Meetup Expenses Approved

Below is a list of Meetup expenses the PSF has approved since the October 28 board meeting:

  • $29.94 USD: PyLadies São Paulo meetup group

4   Board Reports

Note: Reports are received once a month.

4.1   Ewa Jodlowska

PSF

  • Did a Podcast on Oct 1 with Carol, Donald, and Eric about Python infrastructure. I revised some of my answers and sent them to Michael to revision.
  • Trying to push the fiscal sponsorship for Python projects through. I have shared where were are in the process with Maciej. Still waiting on Van to look over draft contract.
  • I worked on getting sphinx setup on the PSF private repo. I did run into some issues and have not had time to revisit but plan on revisiting it in December so I can move certain PSF documentation over.
  • Guiding Mark through CiviCRM vendor interactions for update and for pydotorg and CiviCRM integration
  • Started the call for Treasurer/Accountant applications over for the 2nd time. Created spreadsheet to track applicant reviews. Reviewed every application. Arranged interviews for top 5 candidates for the week of Dec 5th.
  • Pushed draft PSF-Fellow changes to member mailing lists. Passed on the bylaw changes to the bylaws-wg since there were no objections. Will push out blog post about the changes and new Fellow process when the bylaws are approved.
  • Helped scientific-wg get new members for their work group. New charter is still pending.
  • Helped packaging-wg with MOSS application and send it to our Mozilla rep for review.
  • Finished discussions with Nick C. Manuel K. About ambassador program and sent request to the board. Also sent board history.
  • I continue to have regular meetings with Betsy and Mark and continue to provide any support that is needed.
  • Helped psf-blog group review drafts. Supporting Lorena in her work to setup on-boarding documentation for new bloggers so our expectations are met.
  • Starting to work on ideas for my CLEpy talk

PyCon

  • Discussed Education Summit concerns and ideas with Jessica.
  • Worked on hotel commission for 2016
  • Called Portland Parks to discuss 5k for 2017. Pinged volunteers for help for 2017 5k.
  • Discussed Python Podcast area at PyCon 2017 with Michael K. Set them up with an OSS sponsorship
  • Met with Naomi C. and Łukasz L. About doing a python core dev tutorial at PyCon 2017
  • Assisting & guiding Betsy with location searches for 2020/2021. Helped with Internet needs.
  • Worked with Betsy to reach out to python communities about PyCon CFP deadlines and other PyCon news items.
  • Prepped and sent file to CTE to gather sponsor promo codes. Entered initial promo code batch into /admin and sponsor tracking sheet.
  • Got a new quote from Strada for captioning. Had a meeting with Strada about the quotes and how we can move forward.
  • Setup agendas for bi-weekly stand-ups.
  • Connected with Poster team so we can begin marketing poster CFP after the tutorial CFP deadline passes.
  • I continue to track sponsorship, registration, and CFP totals.

4.2   Kurt Kaiser

No report submitted.

4.3   Mark Mangoba

In the month of November, besides the general day to day IT support to the community and staff, I focused on solidifying and updating Infrastructure documentation. Currently I am in the process of migrating current information from wiki.python.org (in the Infrastructure sections of the wiki) to infra.psf.io (legacy Infrastructure documentation will still be archived at wiki.python.org). I've been managing the RFP process for the CiviCRM project that we kicked off last month. We've extended the deadline till the end of this month and we hope to make a selection next month.

4.4   Betsy Waliszewski

PSF - Sent out past due statements for sponsors. Continued regular communication with grant requestors and grants working group to facilitate approvals. Maintaining grants spreadsheet and Event Report spreadsheet. Completed HubSpot Academy Email Marketing Certificate program (online). Added comments to upcoming “Thank You PSF Sponsors blog post” by Christy Heaton. WG management: Sent email to community ML to solicit new active members for marketing WG and received an excellent response. Working with marketing WG to approve co-chairs to replace Marc-Andre Lemberg. Working with Armin Stroß-Radschinski and Jan Ulrich Hasecke on schedule to update Python Brochure. Sponsor WG approved 2 new sponsors - one bronze and one iron level.

PyCon 2017 - Continued regular communication on pycon-reg ML and answering FinAid questions. Sent email to googlegroups and mailman groups to encourage more submissions for tutorials. Tweeting regularly to promote reg and tutorial CFP. Logging in new sponsors. Working on tweaks to F&B menu. Finalized exhibitor kit with GES and set date for sending it to sponsors. Ewa and I worked on the PyCon 2017 Exhibitor / Sponsor Email that will be sent out after the kits go out. Invoicing will begin December 1. Updated expo hall and job fair floor plans.

PyCon 2018-19 - Evaluated ConferenceDirect proposal for registration management. Turned down, due to high cost (3x what we’re paying now). Prepping for site visit to Cleveland 2nd week of December with Ewa and Mark.

PyCon 2020-21 - Evaluating proposals from Baltimore, Louisville, Atlantic City, Houston, and Pittsburgh. Awaiting proposals from Nashville and Boston. Deadline for RFP was 11/30/16. Will work with Ewa on setting up site visits once first round evaluation is complete.

4.5   Naomi Ceder

Participated in board email discussions and meetings; participated in Grants WG email discussions; became an embaixadora (ambassador) for Tech Ladies, a Brazilian organization fostering women in tech, founded by Vanessa Romankiv, an organizer of PyLadies Curtiba; advised community organizers in India and Africa about grant application procedures and possibilities for attending PyCon US; started planning (with Ewa and Lukasz Langa) for a tutorial on contributing to Python to take place at PyCon US.

4.6   Van Lindberg

No report submitted.

4.7   Diana Clarke

Nothing to report at this time.

4.8   Younggun Kim

Participated PyCon KR organizer meeting and fixed the schedule(2017 Aug 12 - 15) and the venue(same venue with this year). Also the team welcome new members for 2017. Every year, KR team recruit new staff for the next event so we can stick to virtuous circulation of the organizing. Took my initial step to conference video caption translating work.​ I'm going to translate PyCon videos on YouTube and add the translated captions to YouTube so people who watching the video can select subtitle that help understanding. This work is not only for Korean but also for other languages like Chinese, Japanese. I'll start translating with community here in Korea first and encourage other regional community to join this work. Hope this lower the hurdles for non-English speaking folks.

4.9   Jackie Kazil

  • Spoke at U. of Illinois in Champagne, IL at their big data school. Within these conversations, I shared information about the PSF and open source communities as a whole. Part of this included individual conversations with students on healthy relationship for companies and open source to drive them when they are lookign for a job.
  • Set up a satellite conference for http://www.widsconference.org/ in McLean at Capital One. During this conference we will have a Python workshop and it is assumed some of the content would be Python based, but this uncertain at this time.
  • Led PSF grants committee. (See that report for more details.)
  • Made minor progress on conference guide
  • Went to PyCon CZ (Czechia, Formally known as The Czech Republic)
  • Keynoted PyCon CZ in Brno, Czechia
  • Delivered lightening talk about PSF, along with having individual conversations about getting more involved with the PSF through a variety of outlets
  • Encouraged and educated attendees on grants
  • Identified grant opportunities through the U.S. State Department in the Czechia
  • The Small Grants Program - The Small grants program is by the State Department, which issues higher mandates and funds to Embassy’s around the world. Part of the focus in Czech is to elevate science and technology, along with elevating women. These grants are available in other countries. Other countries might have the same, similar, or completely different focuses depending on the direction the U.S. State Department takes and the needs, culture of the particular country. For more information, on the Czechia grant see: https://cz.usembassy.gov/education-culture/small-grants-program/. The Czechia grant has about three deadlines per year. PyCon CZ, Pyvo, and PyLadies were encouraged to apply when they need funds.

4.10   Carol Willing

Podcast episode on open source funding and sustainability with Ewa, Donald, and Eric. Work on PyCon 2017 tutorial committee. Organized an Open Source Day session at Grace Hopper Celebration. Outreach in science and data science communities.

4.11   Trey Hunner

Taught an Intro to Python class for Girl Develop It San Diego. Met with co-organizers to plan upcoming Django Girls San Diego workshop. Gave a talk at San Diego Python meetup. Ran as co-chair for marketing working group. Held three online chats for Python learners.

4.12   Annapoornima Koppad

I did one online session on Natural Language Processing using Python, the details of the event are here. https://www.meetup.com/PyLadies-Bangalore/events/235260664/. I have planned for one Introduction to Git, details here, https://www.meetup.com/Pydata-Bangalore/events/235533317/. I am in touch with Karpagam Autonomous College,Coimbatore to do Python workshops. Waiting to hear from the management of the company. I wrote to Kushal Das to volunteer for Pycon Pune event to be held in February. Waiting to hear from him. I completed work on the Pyladies Bangalore website, you can see the website at http://pyladies.co.in/. I am currently working on PyLadies conference website, http://conference.pyladies.com/. I have contacted newspapers, The Hindu, The Week, The Times of India, Bhopal Samachar, Yourstory at their Bangalore offices to do media coverage before and after the event of PyLadies Conference. I will open the tickets for the event once the website is ready. I have contacted volunteers who are ready to take various roles required for the event, Proposal review committee, Logistics planning on the day of the event, I have a set of people who are ready to speak the event. I have to do one presentation for the Government of Karnataka, India to implement Python as part of its curriculum. The report is ready. I am waiting to set the dates for the presentation to happen. That will happen after the officials read through the proposal, and let me know when they are willing to talk to me.

4.13   Lorena Mesa

Began work on developing a PSF blogger on-boarding process and reviewed articles for PSF blog. As the PSF hasn't hired new bloggers for a period of time the on-boarding process and best practices are being developed from scratch with the consultation of PSF staff and PSF alumni bloggers. I also continued to participated in board email discussions and meetings. Attended inaugural PyCon Jamaica as a representative of the PSF and delivered a Python 3 tutorial and a machine learning talk. Drafted PSF blog post about PyCon Jamaica. Taught an Intro to Python 3 class at Soho House Chicago.

4.14   Carrie Ann Philbin

Gave a talk about python in education, work of Raspberry Pi Foundation and Code Club, and BBC Microbit and Mu at European Women in Technology Conference in Amsterdam and at the 10 Year Anniversary of Google Innovator Academy at Google UK in London. Attended Computing At School Board meeting and facilitated the CAS #include working group and AGM meeting to support educators teaching computing to ensure inclusion and diversity. Supported the efforts of a member of the pythonedu-wg who is working on a simple GUI python library for education. Further feedback and support for this project appreciated from the community. Preparing for Computer Science Education Week (5th Dec - 11th Dec) by creating Hour of Code python activities for teachers and students. Python community members wishing to help support Hour of Code initiatives all over the world should check out https://hourofcode.com.

4.15   Kushal Das

Took a Python3 workshop for beginners in FUDCon APAC 2016 in Cambodia. Later also took a session on how to write test cases in the same conference. Had chats with local developers on how can they grow the local Python community. We talked about PSF, and how the international community can help. Helped in organising November PyLadies Pune meetup. I spent rest of the time working on PyCone Pune. As the conference chair I had to talk to all keynote speaker invitation, confirming their travel details, many other usual conference organization work. The various details about the conference can be found at https://github.com/PyConPune

5   Work Group Reports

Note: Reports are received once a month.

5.1   Trademark

We continue to review submissions for logos regularly. One item that I believe has been sent upward to the Board by Marc-Andre Lemburg is the PyconWEB naming request.

5.2   Scientific Python

We advertised for new members this month. Other than that, nothing to report.

5.3   Marketing

Continuing process to add 2 new members and elect a new chairperson. Discussing potential fundraising projects. Continuing discussion to revise the Python brochure for PyCon 2017.

5.4   Sponsorship Bundle

Nothing new to report.

5.5   Cuban Pythonistas

In Charlotte, Raleigh and Chapel Hill, NC

  • Contacts with many companies, non-profits and prospective sponsors for SciPyLA 2017
  • Attended Hack NC, a hackathon we'll consider as a reference to run ours
  • Contacts in UNC Chapel Hill, Queens University of Charlotte, Duke University, UNCC , Winthrop University, Wharton Alumni Club of Charlotte
  • Attended three job fairs we'll consider as a reference to run ours
  • Contacts with Mrs Roberts , Major of Charlotte, and members of city and district councils
  • Contacts maker spaces in Charlotte
  • Contacts Python, Hadoop and Big Data in Charlotte
  • Contacts with co-working and business accelerators
  • Contacts UVA
  • Contacts Code for Charlotte

Washington DC metro area

  • Meeting with PSF director
  • Contacts Python, Hadoop and Big Data communities
  • Contacts Digital Analytics Association
  • Contacts Code for DC
  • Contacts University of Maryland
  • Contacts maker spaces in DC
  • Contacts Philosophy Society of Washington
  • Contacts with many companies, non-profits and prospective sponsors for SciPyLA 2017

New York

  • Contacts Columbia University, NYU
  • Contacts Python, Hadoop and Big Data in NYC
  • Contacts Code for NYC
  • Contacts maker spaces NYC
  • Contacts with many companies, non-profits and prospective sponsors for SciPyLA 2017

Other

  • Interview to Jeudy Blanco , SciPyLA Ambassador in Costa Rica
  • Organization looking forward to PyDay + Docker Holguín
  • Organization looking forward to PyDay + Docker Santa Clara

5.6   Bylaws

No report submitted.

5.7   Packaging

No report submitted.

5.8   PSF Sponsor

Approved one Iron and one Bronze level sponsor for November.

6   Votes Approved by Working Groups

Below are resolutions approved by the various PSF Working Groups since the May 10th board meeting:

6.1   Sponsors

  • RESOLVED, that the Python Software Foundation approve the sponsor application from Gh4hub Ghana Limited at the Iron Level.

Approved 7-0-0 on November 1, 2016

6.2   Grants

  • RESOLVED, that the Python Software Foundation's Grants Working Group grant 3500 EUR (approximately $3,845 USD) for PyCon SK 2017 in Bratislava, Slovakia on March 10 to 12, 2017.

Approved 7-0-0 on November 4, 2016

  • RESOLVED, that the Python Software Foundation's Grants Working Group grant $400 USD for DjangoGirls in Chicago, IL on December 3, 2017.

Approved 6-0-1 on November 9, 2016

  • RESOLVED, that the Python Software Foundation's Grants Working Group grant $795 USD for DjangoGirls in Abuja, Nigeria on January 21, 2017.

Approved 7-0-0 on November 9, 2016

  • RESOLVED, that the Python Software Foundation's Grants Working Group grant $500 USD for DragonSprint in Ljubljana, Slovenia, EU on Dec. 5-9, 2016.

Approved 8-0-0 on November 10, 2017

  • RESOLVED, that the Python Software Foundation's Grants Working Group grant $850 USD for Django Girls in Makurdi, Nigeria on Feb 24-25, 2017.

Approved 8-0-0 on November 16, 2016

  • RESOLVED, that the Python Software Foundation's Grants Working Group grant $5000 USD for PyCon Pune in Pune, India on Feb. 16-19, 2017.

Approved 8-0-0 on November 16, 2016

  • RESOLVED, that the Python Software Foundation's Grants Working Group grant $750 USD for Django Girls in Perth on Dec. 10, 2016.

Approved 9-0-0 on December 1, 2016

8   New Business

8.1   4th Quarter 2016 Community Service Award to Ernest W. Durbin III

  • RESOLVED, that the Python Software Foundation award the 4th Quarter 2016 Community Service Award to Ernest W. Durbin III. Ernest has been a dedicated volunteer of the PSF for several years. Countless times he has triaged PSF infrastructure. Beyond that, Ernest has been a key person in creating structure for our infrastructure. Not only does that include internal infrastructure such as mail.python.org, that also includes external infrastructure such as PyPI. Recently, Ernest has also accepted the position of PyCon 2016 US co-chair and PyCon 2018/19 conference chair.

Approved 8-0-0

8.2   4th Quarter 2016 Community Service Award to Shannon Turner

  • RESOLVED, that the Python Software Foundation award the 4th Quarter 2016 Community Service Award to Shannon Turner. Shannon is the founder of Hear Me Code, an organization offering free, beginner-friendly Python coding classes for over 2000 women in Washington, DC. She teaches all the classes with the help of women who have previously taken the classes. She empowers hundreds of women to code with Python by lowering barriers to entry. More than just a class where women learn to build websites, Hear Me Code focuses on leadership development, peer mentoring, and turning students into teachers.

Approved 8-0-0

8.3   PyLadies Data Mining Workshop Taiwan

  • RESOLVED, that the Python Software Foundation grant $430 USD to PyLadies Data Mining Workshop Taiwan that is happening December 10, 2016.

Approved 9-0-0

8.4   PyLadies Taiwan Python Study Group #1~8 - Taipei

  • RESOLVED, that the Python Software Foundation grant $920 USD to PyLadies Taiwan Python Study Group #1~8 - Taipei that is happening October-December, 2016 and January-May 2017.

Denied 1-6-2

8.5   PyLadies Taiwan Crawler for Beginner #1 #2 #3 #4 #5

  • RESOLVED, that the Python Software Foundation grant $1640 USD to PyLadies Taiwan Crawler for Beginner #1 #2 #3 #4 #5 that is happening in 3 locations (Taipei, Taichung, Kaohsiung) October-December, 2016 and January 2017.

Denied 2-6-0

8.6   Django Girls Workshop, Grand Rapids, MI

  • RESOLVED, that the Python Software Foundation grant $1000 USD to Django Girls Workshop, Grand Rapids, MI that is happening February 3-4, 2017.

Approved 8-1-0

9   Other Business / Discussions

  • Discussed PSF benefits offered in Django Girls organizer packets.
  • The motion to grant $750 USD to Django Girls Workshop in Benin City, Nigeria that is happening on February 11, 2017 was postponed pending receipt of more details.

10   Meeting Adjournment

The meeting was adjourned at 1:53 UTC (GMT/Zulu).