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PSF Meeting Minutes for Aug. 8, 2012

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The Python Software Foundation
Minutes of a Regular Meeting of the Board of Directors

August 8, 2012

A regular meeting of the Python Software Foundation ("PSF") Board of Directors was held over Group Conference Call via phone and Internet Relay Chat beginning at 18:00 CEST/ 12:00 EDT, on August 8 2012. Van Lindberg presided over the meeting. Ewa Jodlowska prepared the minutes.

All votes are reported in the form "Y-N-A" (in favor=Y‚opposed=N‚abstentions=A; e.g. "5-1-2" means "5 in favor, 1 opposed, and 2 abstentions").

1   Attendance

The following members of the Board of Directors (10 of ll) were present at the meeting: Van Lindberg, Marc-Andre Lemburg, Doug Napoleone, David Mertz, Jesse Noller, Jessica McKellar, Martin v. Löwis, Brian Curtain, Tim Peters, and Steve Holden . Also in attendance were Kurt Kaiser (Treasurer) and Ewa Jodlowska (Secretary/Administrator).

2   Minutes of Past Meetings

The board held a special meeting on 2012-07-25. Motions of the meeting are included in this minute report under Votes Taken Between Meetings

3   Votes Taken Between Meetings

There were two votes taken between meetings.

3.1   Hiring of Ewa Jodlowska

RESOLVED, that the PSF agrees to the hire Ewa Jodlowska as Secretary based on the proposal sent by Ewa Jodlowska on July 20 (final revision) to the PSF Board.

Approved, 9-0-1.

3.2   Termination of Pat Campbell

RESOLVED, that the PSF terminates the work relationship with Pat Campbell as PSF administrator and Secretary as soon as possible, but no later than 2012-07-30. The PSF will grant her a severance pay of 4 weeks at her last salary level in recognition for her services to the PSF, provided that she actively and promptly helps in returning all PSF items, including any physical and electronic PSF records she may have, back to the PSF. (This vote was taken by the PSF Board on IRC 2012-07-25 18:08:40)

Approved, 10-0-0

4   Votes Taken Over Email

There was one vote taken over email:

4.1   PyCarolinas 2012 Conference Grant

RESOLVED, that the PSF provide fiscal sponsorship for the "direct project" PyCarolinas. The PSF will collect targeted donations and reimburse properly receipted expenses on their behalf up to the level of the donations made to this project. This project must not represent that they are independent legal entities. (Already voted on via email)

Approved on 2012-08-01, 11-0-0.

5   Treasurer Report

Treasurer Reports will only be provided every second PSF Board Meeting of the month (August 22nd minutes will include reports).

6   Progress Reports

Progress Reports will only be provided every second PSF Board Meeting of the month (August 22nd minutes will include reports).

7   Earth Class Mail

RESOLVED, that the PSF engage Earth Class Mail to act as a contact address and letter/package reception point.

Approved, 8-2-0.

8   PyCon PL 2012 Conference Grant

RESOLVED, that the PSF provide funding of USD 750 to sponsor the conference to be held in Poland.

Approved, 10-0-0.

9   PyCon ZA 2012 Conference Grant

RESOLVED, that the PSF become a Silver Sponsor $1,500 USD of the PyCon ZA Conference 2012, to be held in Cape Town South Africa.


10   PyArkansas 2012 Conference Grant

RESOLVED, that the PSF provide conference grant funding of USD $825 to sponsor the PyArkansas Conference 2012, to be held in Conway, Arkansas US October 27th.


11   PyCon 2013 Budget

RESOLVED , that the PSF approves the budget proposed by Jesse Noller for PyCon 2013 as presented to the board,


12   Other Business

12.1   PSF Board Meetings

The PSF Board has agreed to change the occurrence of the PSF Board Meetings. The Board will no longer meet once a month. The Board will now meet every two weeks.

12.2   Reporting of Responsibilities

Progress Reporting will continue to be discussed on the mailing list. The Board Members should submit ideas on how reporting can be changed for the better.

12.3   Termination of previous PSF Secretary, Pat Campbell

All communications with Pat Campbell will be handled in legal matter by Van Lindberg. An official letter will be sent to Pat Campbell reminding her of the termination offer the PSF has given her and it's expiration date.

13   Adjournment

  1. Lindberg adjourned the meeting at 17:00 CEST/ 13:00 EDT.