3.1   PSF Sponsor Membership Application from Lincoln Loop

RESOLVED, that the Board of Directors recommend Lincoln Loop to the membership, as a future sponsor member of the PSF.

Approved via email vote on February 29, 2012, 8-0-0.

5.1   Communication Status

D. Hellmann, Communication Officer, reported on continued activities from last month. He said:

1. Send announcement email about the blog to various mailing lists (c.l.py, c.l.py.announce, etc.).

Brian is planning an email campaign with the Outreach & Education committee, and the PSF blog may be included in the resources discussed there.

Doug also reported on the new activities for the month. He reported:

1. None

He reported the following information on the planned activities for next month:

1. Via Steve Holden, we have some information to put together a story about Python's use in schools from David Coopersmith along with a student of his named Isaac. The same story involves some praise for the trademark committee, which may or may not go into the same post.

2. Community service award posts for Audrey Roy and Carl Trachte.

3. Post information about this summer's PyGames contest for students (http://www.summerpygames.org/).

As far as the ongoing projects for the month are concerned, he reported:

1. Brian Curtin is working on a post about the video equipment purchased by the PSF and how it has been used to record conference talks and other events.
2. Recruiting other people to help write for the blog.
3. We are wrapping up the transition plan so Brian Curtin can take over as Communications Director around the time of the next Board elections this spring.

For tabled activities, D. Hellmann said:

1. PyCon video equipment loan/rental program post

   There was some discussion of offering the PyCon video equipment to PUGs for their meetings, but the mechanism to do it isn't in place, yet.

5.2   Marketing Material

M.A.Lemburg, Marketing Material Project Manager, provided a summary of his work. He said:

The project is lead by Marc-André Lemburg who is in contact with the people behind the Plone brochure created by the German Zope User Group (DZUG): Jan Ulrich Hasecke and Armin Stroß-Radschinski.

We started working on the concept a few weeks after World Plone Day in April 2010 and had several meetings and conference calls to take the idea forward.

For more details, please see the brochure support site at:

http://brochure.getpython.info/learn-more

Marc-André also reported on the progress of his project when he said:

For PyCon US, we created a small teaser version of the brochure to get the attention of potential sponsors. The teaser was distributed to all PyCon US attendees in the conference bag. Unfortunately, no one of our team was present at PyCon US, but we had contact scouts available at the conference:

http://brochure.getpython.info/newsletter/pycon-us-2012-special

Here's the link to the PDF of the teaser, in case you missed it:

http://brochure.getpython.info/media/flyer/python-brochure-pycon-us- 2012-teaser-booklet/view

Armin has setup a complete web shop solution to make it easy for sponsors to sign up:

http://brochure.getpython.info/mediadata

We have now finished the layout and texts for most of the brochure and are actively looking for sponsors.

5.3   Moving PyPI to Amazon CloudFront

The project leader, M.A. Lemburg, Moving PyPI to Amazon CloudFront, reported on progress for the month:

"The project is currently on hold, since the team members don't have time to put into this.

I'm beginning to believe that doing a sprint of sorts would likely be the best way to move this forward, but I currently don't have more cycles to spare (the brochure project has turned out to be very work intense), so can't lead such an effort at the moment."

In terms of having any issues surrounding his project, M. A. Lemburg reported no issues except one: he said, he just does not have enough time to devote to his Moving PyPI to Amazon CloudFront project.

13. 1. Lemburg also reported on the future plans for this project:

"Check to see whether a trigger based approach to S3 syncing wouldn't be easier to implement right from the start."

5.4   Sprint Committee

J. Noller &/or B. Curtin, Sprint Committee Chair, reported that there were no issues or blockages surrounding any sprint activities for the month.

As far as the continued activities from last month, he reported:

1. Wrapping up the ledger project. All payments and expenses are currently listed in a Google Spreadsheet, and we had previously discussed adding a front-end (Google Form) for easier tracking of receipts.

On his report of the new activities for the month, He reported:

The PyCon poster, split between Sprints and Outreach & Education, went pretty well for both groups. It was a reminder to some, and an introduction to most - either way, people seemed interested.

No new sprint funding requests were received in this period.

In terms of the new activities planned for next month. He wrote:

Begin another email and blog campaign to raise awareness of the group. The poster we ran at PyCon got fairly good traffic and I handed out about 70 business cards that we had made. A few people showed immediate interest, so hopefully another push in the coming month brings some groups to action.

As far as the ongoing projects for this committee, He said:

Wrapping up of the ledger project.

5.5   Outreach and Education Committee

D. Mertz, Outreach and Education Committee Chair, reported on the issues & blockages this committee was faced with for the month.

• As a preface, I apologize for being so remiss in generating reports for the Outreach and Education Committee during the last months. The committee itself has been rather inactive since the November 2011 grant of $3300 to Boston Python Workshop. The grant of $1200 to PyLadies to subsidize some attendance at PyCon was funded through the PyCon budget, but was also somewhat the result of discussion by O&E (but all thanks and praise to Jesse for actually doing the specifics).

However, he also provided a list of planned activities. He wrote:

• At the Pycon US conference, I was able to arrange a very productive in-person meeting of many of the O&E members, as well as some additional observers who are likely to participate as members or advisors to the committee. I believe we had 13 attendees to that meeting, and made much more concrete plans for 2012.

Goals for 2012 and upshots of March meeting

• Create a website to coordinate local user group and education events. A logical place to park such a site might be community.python.org (maybe events.python.org or pythoncommunity.org), with links to that subdomain from the home page of python.org.

  ** Use clever geolocation on mentioned website to point user to "events in

  your local area." (check out integration with grical.org)

  ** Provide means (an interface on the site itself; an ability to upload calendars

  or link to external ones; etc.) for local user group admins to indicate events. Getting meetup.com events is probably pretty easy

  ** At the sprints at PyCon, Audrey created a basic template, and Tarek created

  a bit more fleshed out code for a website of this sort. It should be hosted at a temporary server "real soon now."

  ** Brian Curtin has commit access to python.org, so can make minimal necessary

  changes to link python.org to such a community/outreach site.

  ** Move the existing python.org community information to new site.

  ** Form for requesting reimbursements of meetup.com fees

  ** Form for adding your user group event information (RSS feed)

  ** Map showing user group locations and upcoming events?

  ** Jessica has a blog post queued for pyfound on this, + will send mail

  to UG organizers who asked

• Revive the group-organizers mailing list.

  ** Contact local user groups to encourage their participation in the list.

  ** Get someone from O&E to be an admin on that list.

• Add user group material to pythonguide.org

• Make it really obvious on the python.org front page that community is important.

• What could happen to make http://python.org/community/ more welcoming / useful

• Need to propose a budget for this year

• Summarize what we've done so far in a report to the PSF at large

• Do quarterly reports to the PSF (Jessica will do this)

• Speaker exchange program

  ** This idea exists somewhere (people added themselves to a list saying they were

  happy to speak), so let's revive it.

• Revisit the user group organizer survey for more ideas

• What do user groups need money for:

  ** food

  ** space

  ** travel for speakers

• List of goals:

  ** Get 7 meetup.com fees covered

  ** Get 5 stories about us helping user groups get good speakers (doesn't have to

  involve spending money)

  ** 10 grants for enabling 10 different user groups to achieve their goals

  (diversity and outreach-focused)

  ** Grants for kids groups

• Observation: "the less specific you are, the fewer grants you get"

• Getting people from python-dev committed to GSoC (Brian will pull in pythonmentors.com)

5.6   Google Summer of Code

A. Riley, Google Summer of Code (GSoC), reported on the issues and/or blockages this program may be faced with. He said:

None, smooth sailing so far.

Arc also reported on the new activities for the month when he wrote:

1. Applied and was accepted for Google Summer of Code 2012.
2. Signing up mentors and umbrella orgs. I'm speaking with each mentor personally this year to ensure we have clear lines of communication re: vacations, emergencies, etc.

1. Riley reported on the planned activities for next month. He said:

1. Signing up umbrella orgs and working with prospective students until March 26th
2. Student applications open March 26 to April 6th.
3. Each umbrella'd org will review their applicants and get prerequisites (patch, interviews, etc) in until April 16.

As far as the ongoing projects, he reported:

None - this year just began.