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PSF Meeting Minutes for 2010-10-18

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The Python Software Foundation
Minutes of a Regular Meeting of the Board of Directors

October 18, 2010


A regular meeting of the Python Software Foundation ("PSF") Board of Directors was held over Internet Relay Chat beginning at 16:00 UTC, 18 October 2010. Steve Holden presided at the meeting. Pat Campbell prepared the minutes.

All votes are reported in the form "Y-N-A" (in favor ? opposed ? abstentions; e.g. "5-1-2" means "5 in favor, 1 opposed, and 2 abstentions").

1   Attendance

The following members of the Board of Directors were present at the meeting: Steve Holden, Marc-Andre Lemburg, Martin v. Lowis, David Mertz, Doug Napoleone, Jesse Noller, Tim Peters, Jeff Rush, Greg Stein, James Tauber, and Gloria Willadsen. Also in attendance were Kurt Kaiser (Treasurer), and Pat Campbell (Secretary & Administrator).

2   Minutes of Past Meetings

The 20 September 2010 Board meeting minutes were voted on and approved.

Approved, 8-0-2.

3   Votes Taken Between Meetings

There were no votes taken since the last Board meeting held on 20 September 2010.

4   Treasurer Report

The monthly Treasurer's Report was provided to Board members by K. Kaiser prior to the Board meeting. There were no major changes in the PSF's financial position since the last Treasurer's Report a month ago.

However, the treasurer did report that we will be moving away from the usual Google Checkout system to CTE's Registration processing system for PyCon. In addition, the treasurer will be soliciting the aid of our secretary to help with AR and our new Quickbooks system.

M.A. Lemburg also suggested the use of a Quickbooks emailing feature to help reduce the on-going AP and AR issues by routinely emailing out reminders to concerned parties.

5   Progress Report

The following board reports were submitted to the board mailing list one week prior to this month's meeting. Please see a summary of each board report listed below:

5.1   Communication Status

D. Hellmann, Communication Officer, has recruited volunteers to help write for the blog found at http://pyfound.blogspot.com/. For instance, Paul Nuin will be writing about the PyPi Mirroring Project and Engelbert Gruber is constructing interview questions to use to inquire about the new PyCon website.

5.2   Core Development Tasks

B. Cannon, Core Development Tasks Project, will begin working on this 2-month project in January 2011.

5.4   Marketing Material

MAL provides a brief introduction into his marketing project:

"The project is lead by Marc-André Lemburg who is in contact with the people behind the Plone brochure created by the German Zope User Group (DZUG): Jan Ulrich Hasecke and Armin Stroß-Radschinski.

We started working on the concept a few weeks after World Plone Day (http://rheinland.worldploneday.de/) and had several meetings and phone conference calls to take the idea forward."

5.5   PyCon US Website

D. Napoleone, PyCon US Website Project, says that the new website for 2011 has been launched and that calls for proposals, tutorials, and posters are currently being accepted:"The website us.pycon.org/2011 is live with complete information, including sponsorship, and blog integration on planet python. Calls for proposals, tutorials and posters have been sent out and the website is now accepting all three. The review system is in place. We have already received proposals in all three categories."

In addition, D. Napoleone also reported that the registration launch has been slightly delayed due to issues with PSF accounting and CTE.

Board Discussion:

S. Holden: "I see we chose to use CTE's registration system. I am surprised that registration has been such a time sink over so many years."

K. Kaiser: "Yes, we change every year but hopefully, this is it for awhile..."

J. Noller: "Because registration and accounting is a h"ard problem, we've been unable to get a volunteer pool to address fully, completely, and with a code base that's actually maintainable."

D. Napoleone: "Registration is very hard to get right, especially when everything including the kitchen sink is wanted. We are rather liberal when its comes to things like refunds, and unlike some other conferences, we have add-ons like tutorials which are announced AFTER registration opens."

  1. Noller: "Therefore, outsourcing it makes the most sense."

S. Holden: "A small concern that it ties us to a third party that's shown evidence of instability in the last year."

K. Kaiser: "Yes, outsourcing registration is a good idea because it provides continuity across volunteers."

D. Napoleone: "When you look at the history of trying to do registration with a volunteer based system, we have had to rewrite it every year. One massive problem with this is integration with the hotel registration which is something impossible for a volunteer effort to manage. As well as, we change hotel vendors as we move locations."

5.6   pyOpenSSL Status

J.P. Calderone, pyOpenSSL Project, has been working to improve the coverage provided by pyOpenSSL's test suite and one such improvement would include having addressed all known issues with the port.

5.7   Sprint Committee

J. Noller, Sprint Committee Chair, provides a brief summary of the Sprint Committee's current activities and progress:

"We still don't have the number of sprints we want lined up - on the other hand, we do have a donor who has sent money to the PSF for further sprints funding: http://pythonsprints.com/2010/10/11/trading-technologies-sponsors-python-sprints/"

Board Discussion:

S. Holden: "Thanks for your work on sprints. I see this as a good practical way to support grass-roots development work.

6   Host OSX Buildbot Slaves

Motion from Martin v. Lowis:

RESOLVED, that the PSF buys one Mac Mini computer, for a total of no more than 1200 USD, to be used for Python core development; usage details are determined by the infrastructure committee.

Approved, 11-0-0.

7   Community Service Award Nomination for 2010-3rd Quarter

Michael Foord was selected for the 2010-3rd Quarter PSF Community Service Award.

RESOLVED, that Michael Foord receives the PSF Community Service Award Q3 2010.

Approved, 11-0-0.

8   Other Business

S. Holden reminded members to utilize the board mailing list more often per month to discuss board matters that are subject to be voted on during the monthly board meeting.

G. Stein will be providing a new template to be used by writers when they are drafting their monthly board reports. The new template will include an additional section to the board report to be used to summarize the report.

9   Adjournment

  1. Holden adjourned the meeting at 16:59 UTC.