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PSF Meeting Minutes for 2010-06-21

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The Python Software Foundation
Minutes of a Regular Meeting of the Board of Directors

June 21, 2010

A regular meeting of the Python Software Foundation ("PSF") Board of Directors was held over Internet Relay Chat beginning at 16:03 UTC, 21 June 2010. Steve Holden presided at the meeting. Pat Campbell prepared the minutes.

All votes are reported in the form "Y-N-A" (in favor — opposed — abstentions; e.g. "5-1-2" means "5 in favor, 1 opposed, and 2 abstentions").

1   Attendance

The following members of the Board of Directors were present at the meeting: Steve Holden, Marc-Andre Lemburg, Doug Napoleone, Jesse Noller, Allison Randal, Greg Stein [left meeting at 17:04], James Tauber, Gloria Willadsen. Also in attendance were Kurt Kaiser (Treasurer), and Pat Campbell (Secretary & Administrator).

2   Minutes of Past Meetings

The 10 May 2010 Board meeting minutes will be voted on after online posting.

3   Votes Taken Between Meetings

There was one vote taken since the last Board meeting on 10 May 2010.

4   Funding for Redevelopment of PyCon Website

RESOLVED, that the Board approves the use of up to $15,000 USD of the PyCon 2010 profits to be used by the PyCon Chair (Van Lindberg) to fund the rebuilding of the PyCon website and codebase, with the approval to use an additional $5000 USD for continued support and bug fixing of the new site for the PyCon 2011 season.

Approved, 9-1-3

5   Treasurer Report

The monthly Treasurer's Report was provided to Board members by K. Kaiser prior to the Board meeting. There were no changes in the PSF's financial position since the last Treasurer's Report a month ago.

6   Progress Report

The Treasurer along with board members also thanked Van Lindberg and conference volunteers for their hard work. It was reported that PyCon 2010 made a 72K profit and that all of the bills generated from the conference have been paid.

Also, board members and officers will be holding a budget planning meeting by telephone-conference in July 2010 to plan and review the 2011 PSF budget.

7   Fund PyCon India 2010

The board discussed funding of PyCon India 2010 and agreed to provide a USD 1,000 grant to conference organizers.

RESOLVED, that the PSF offers a USD 1,000 grant to the organizers of the PyCon India 2010 conference to be held September 2010, to fund the air travel of one (1) foreign delegate from the U.S. or Europe to India.

Approved, 7-0-1.

8   Fund EuroPython 2010

Motion from M.A. Lemburg:

RESOLVED, that the PSF offers a USD 2,000 grant to the organizers of the EuroPython 2010 conference to be held July 2010, to fund sprint costs and travel expenses for selected speakers who could not otherwise attend.

Approved, 7-0-1.

9   PSF New Membership Class as Honorary Associate Member (HAM)- Resolution Only

Motion from M.A. Lemburg:

RESOLVED, that the Board of Directors implement the creation of a new membership class, called "honorary associate members", as requested and approved by the members at the 2010 first annual PSF members meeting, as follows:

There are now four classes of members of the corporation, denoted as nominated members, sponsor members, honorary associate members and emeritus members. References in the bylaws to a "member" or to the "members" of the corporation shall not include any honorary associate member, emeritus member or sponsor member unless explicitly provided otherwise.

Honorary associate members have no voting rights and are not included in the membership count for purposes of establishing a quorum.

Honorary associate membership shall be granted, on a yearly basis, in consideration of financial donation to the PSF, but subject to revocation by the Board of Directors.

Annual donations sufficient for honorary associate membership shall initially be set at US$99, and may be revised by the Board of Directors from time to time.

Honorary associate members may withdraw from membership in the corporation at any time upon ten (10) days' written, signed notice delivered to an officer of the corporation.

The Board or Directors may, at its discretion, decide to provide incidental benefits to honorary associate members, such as subscription to a newsletter, Python-branded email addresses, or printed promotion material such as badges, stickers, or garments.

Approved, 8-0-0.

10   Fund Project to Port pyOpenSSL to Python 3.x

RESOLVED, that the PSF offers a USD 3,000 grant to Jean-Paul Calderone for a fully functional port of pyOpenSSL to Python 3.x with an API as similar to the 2.x API as possible.

This discussion was deferred to email to be voted on at the next board meeting.

11   Fiscal Sponsorship of Third-Party Projects

Motion from S. Holden:

RESOLVED, that the PSF expend up to USD 5,000 on attorney's fees to obtain instructions on how to properly operate a fiscal sponsorship scheme allowing it to support third-party projects compatible with the PSF's mission and accept donations on their behalf (possibly retaining a small portion of the funds to cover administration expenses).

This discussion was deferred to email to be voted on at the next board meeting.

12   Fund Python Core Development Tasks

The board discussed a proposal by Brett Cannon to work on Python core development tasks full-time for a period of two months: November & December 2010. The proposal included a grant request of USD 4,500.

This discussion was deferred to email to be voted on at the next board meeting.

13   Reimburse Expenses for PSF Chairman to Attend EuroPython

RESOLVED, that the PSF reimburse expenses not to exceed USD 1,500 to allow the Chairman to attend EuroPython which is holding the first Members' Meeting outside the United States.

Approved, 7-0-1.

14   Other Business

14.1   Move Monthly Board Meetings to Third Monday

Board members agreed to move their monthly board meeting from the second (2nd) Monday of each month to the third (3rd) Monday of each month. The start date for this change will begin in July 2010.

15   Adjournment

S. Holden adjourned the meeting at 17:06 UTC.