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PSF Meeting Minutes for April 13, 2004

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The Python Software Foundation
Minutes of Regular Meeting of the Board of Directors

April 13, 2004

A regular meeting of the Python Software Foundation (the "PSF") Board of Directors was held over Internet Relay Chat at 17:00 GMT. Stephan Deibel presided at the meeting.

1. Attendance

p>The following members of the Board of Directors were present at the meeting: Stephan Deibel, Steve Holden, Jeremy Hylton, Martin v. Löwis, Tim Peters, and Guido van Rossum. Neal Norwitz also attended. A quorum was present. Hylton took minutes.

2. Meeting minutes of past IRC meetings

The minutes of the March meeting were approved 5-0-1. The minutes of the February meeting were approved by a 3-0-2 vote. The minutes of the December meeting were approved by a 3-0-3 vote.

3. Reports

Reports were sent by email. [Need to be incorporated into minutes.]

4. Designation of Executive Vice President

The Bylaws require that we appoint an executive vice president if there is more than one vice president, although we have failed to do that in the past. David Ascher was nominated, although he was not present to accept the nomination. Deibel moved that it is
RESOLVED, that David Ascher is designated Executive Vice President of the Python Software Foundation.
The resolution passed 6-0-0.

5. Grants Committee

Von Löwis moved that it is
RESOLVED, that a Grants Committee is formed, with Michael McLay, Paul Dubois, Jeremy Hylton, and Martin v. Löwis as initial members, and Martin v. Löwis as the initial chairman and Vice President of Grants, that the Grant Committee drafts for approval by the Board the rules for soliciting grant-funded development proposals designed to further the PSF mission, that the committee selects among proposals and oversees the completion of those that are accepted by the Board, and that members of the committee cannot apply for grants until one (1) year after they leave the committee.
The resolution passed 6-0-0. Von Löwis said he hoped to set an August deadline for the first round of grant proposals.

6. Public Relations Committee

Several issues were discussed before finalizing the details of the public relations committee. The board agreed that it was not willing to pay members to do work for this committee. It also discussed the scope of the committee: Fund raising should remain with the public support committee. Registration of trademarks should be handled by the secretary. It was noted that CNRI was granted a trademark on Python on March 23, 2004. There is an agreement between the PSF and CNRI to transfer that trademark to the PSF.
RESOLVED, that a Public Relations (PR) Committee is formed, with Tim Parkin, Kevin Altis, Aahz, Barry Warsaw, Andrew Kuchling, and Steve Holden as initial members, and Steve Holden as the initial chairman and Vice President of Public Relations, that the PR Committee replaces and subsumes the activities of the previously disbanded Web Committee, and that the PR Committee shall: 1. Facilitate and oversee the development and maintenance of the official informational, marketing, and advocacy materials for the Python programming language, including but not limited to those appearing on, brochures, and press releases. 2. Ensure that content and design for such materials is consistent and appropriate with the mission and requirements of the Python Software Foundation and the needs and ideals of the Python open source community. 3. Develop and manage brand identities associated with the Python Software Foundation and Python. 4. Actively promote Python in commercial, governmental and educational contexts, in order to facilitate the recruitment of new users and contributors to Python.
The motion passed 5-0-0.

7. Public Support Committee

Deibel moved that it is
RESOLVED, that the Public Support Committee formed in August 2002 shall continue under current membership and leadership, and that the committee's activities shall now be constrained to all aspects of fund raising for the PSF, including but not limited to (1) creation of fund raising messages, ads, and materials, (2) soliciting of donations from private and company contributors, and (3) management of fund raising infrastructure.
The motion passed by a 5-0-0 vote.

7. Miscellaneous

There was no progress on the contributor forms, reported Von Löwis. Larry Rosen was asked to review changes to the Bylaws to support electronic meetings, but did not report, reported Peters. The trademark for Python Software Foundation has not been registered yet, Hylton reported.

10. Adjournment

The meeting was adjorned at 18:00 GMT, the scheduled time for the end of the meeting.