1   Attendance

The following members of the Board of Directors were present at the meeting: Brett Cannon, Stephan Deibel, David Goodger, Raymond Hettinger, Steve Holden (arrived 16:20), Martin von Löwis, Tim Peters, and James Tauber. Also in attendance was Kurt Kaiser (Treasurer).

2   Minutes of Past Meetings

The 12 May 2008 Board meeting minutes were approved by a vote of 7-0-0 (in favor – opposed – abstentions).

3   Status of Past Action Items

(Pending action items appear like this.)

4   Sponsor Member Application: PropertySold.ca

K. Kaiser reported that PropertySold.ca has been invoiced for sponsor member dues.

Once sponsor dues have been received, D. Goodger will list PropertySold.ca as a pending sponsor member on the web site.

5   PSF Staffing Plan

D. Goodger will send the staffing plan to the members for discussion.

6   Treasurer's Report

K. Kaiser noted that he sent several email messages to the Board mailing list. Messages & action items:

• Treasurer Report - May 2008 (sent June 9)

  1. K. Kaiser will submit an expanded report to psf-members.

• Accounts Receivable Status (sent June 9, with June 16 update)

  K. Kaiser sent an update to the Board list before the meeting, showing progress to date. Also sent were updates on PyCon including action items for PyCon accounting. "I think it's routine at this point, but I can use more help, especially the PyCon receivables need addressing."

  S. Deibel asked if we can require PyCon sponsors to pay in full before the conference. (Not discussed.)

• PyCon Transaction Analysis (sent June 16)

  K. Kaiser needs PyCon staff to review the results and supply missing data.

  2. D. Goodger will follow up regarding the PyCon transaction analysis.

• Action Items Related to PyCon 2008 (sent June 16)

  3. D. Goodger will ensure that documentation for unpaid PyCon tutorials is found and provided.
  4. D. Goodger will send all remaining PyCon checks to K. Kaiser for deposit.
  5. D. Godoger will provide K. Kaiser with PyCon financial aid documentation.
  6. D. Goodger will provide K. Kaiser with PyCon expense and cash reports.
  7. D. Goodger will follow up regarding unpaid PyCon sponsorships.
  8. D. Goodger will follow up regarding unpaid PyCon registrations.

7   PyOhio Support

PyOhio has no concrete proposal on the table. The Board agreed to wait for a request, then vote on that.

S. Holden will send email to Catherine Devlin of PyOhio saying we'd be open to proposals.

S. Deibel reported that the earmarking idea that came up on PSF-members was due to one person asking about tax deductibility. "Catherine said not to worry about it."

K. Kaiser noted that we don't want to have restricted funds without an excellent reason. "It really complicates the accounting and the IRS 990."

8   SciPy Support

S. Deibel noted that we have a concrete proposal for the SciPy conference, requesting $10K to sponsor 10 students to attend. "I'm assuming this would just be a sponsorship we pay to them and they would deal with the details."

The amount was discussed; some thought the request excessive comparable to other conferences. D. Goodger noted that for PyCon 2008, the PSF effectively granted $25K in financial aid helping over 40 people. PyCon had over 1000 attendees, and SciPy 2007 had 130 attendees. S. Holden noted that SciPy had had no prior support from the PSF. "I think they are hoping to start ramping attendance up."

K. Kaiser noted that he is "unclear on the tax reporting implications of giving funds to arbitrary US 'organizations'." It is much easier if they are a registered non-profit. The issue is the entity receiving the money. "If they can fill out a W-9 we'll just sent them a 1099 if needed at year end."

D. Goodger: "I believe Enthought underwrites the SciPy conference." S. Holden: "They have in the past, and they are offering to provide additional funds over and above ours if they are needed."

M. von Löwis asked if we could sponsor the individual students selected. S. Deibel noted that that would add a lot of work for the Treasurer.

RESOLVED, that the PSF offer $7,500 in sponsorship funding to the SciPy 2008 conference.

Approved 7-0-1.

S. Holden will write to Travis Vaught about the PSF's sponsorship of SciPy 2008. Holden will inquire about the responsible organization, request a W-9 form, and note that the administration of the funding is up to SciPy.

9   EuroPython Support

A request from EuroPython for travel sponsorship was discussed. The request did not come with a specific amount attached, even after the Board asked for clarification. Some Directors were uncomfortable with an indefinite amount.

RESOLVED, that the PSF purchase a silver sponsorship in EuroPython (4,000 Euros).

Approved 8-0-0.

S. Holden will ask EuroPython to send an invoice for a 2008 silver sponsorship.

10   Formalizing the Trademarks Committee

J. Tauber volunteered to be the chair of a Trademarks Committee. Committee chairs must be officers, therefore:

RESOLVED, that James Tauber is a Vice President of the Python Software Foundation.

Approved 7-0-1.

T. Peters noted that the bylaws specify rules about forming committees. D. Goodger suggested that a self-selecting mailing-list-based committee would be fine.

J. Tauber and D. Goodger will formulate a resolution for the formation of a Trademarks Committee.

11   PSF Awards Program: Nominations?

D. Goodger will ask the members for nominations for the PSF Awards Program.

Further discussion was deferred.

12   New Servers for python.org

M. von Löwis noted that he completed discussions with a vendor recommended by XS4ALL, and would like to purchase two systems to replace the www.python.org and mail.python.org servers. The total per system is approximately 3200 Euros, plus 19% VAT.

RESOLVED, that the Infrastructure Committee may spend up to 8500€ for the replacement of two python.org server machines.

Approved 8-0-0.

13   PyCon 2010 Report

D. Goodger reported that Requests for Proposals have been sent out by meeting planners CTE to hotels and conference centers in each of the three bid areas: Atlanta, GA; Cleveland, OH; and San Francisco (Bay Area), CA.

14   PSF Issue Tracker & Wiki

D. Goodger proposed setting up an issue tracker and a wiki for the PSF. They would be private (closed to the public but open to all members; anything Board-specific could be handled by access control lists).

Further discussion was deferred.

15   Adjournment

S. Deibel adjourned the meeting at 17:03 UTC.