[Inpycon] Volunteer Call MoM Feb 1st

[Kumar Anirudha]

Hi everyone,

Sharing the MoM from today's volunteer call.

Attendees:
Ani
Nikhil
Farhaan
Ritesh
Himani
Koti
Sayan
Bibhas + Ayanti
Akshay Gaikwad
Bhavin
Vamsi
Murali

Updates
[Ani] Nimhans booking still pending. The person concerned has not responded yet.
[Bibhas] Got AV and Food vendor contacts from Vishal of FOSS United
team, yet to call. Have rough idea of cost (because it’s from last
year).

Agenda:
Finalise Website Vendor
Finalise logistics vendors
CoC Training
Decide Roadmap/Timeline

Open Discussion:
[Bibhas] 2023 finance details -
https://mail.python.org/pipermail/inpycon/2023-December/013412.html
[Bibhas] 2018 finances -
https://docs.google.com/spreadsheets/d/1Z4qYMvowgqzPFk21Fi89sPtCLoRvbKh7HZw3W5E5GN4/edit#gid=0

Action Items:
[Sayan + Ani] Talk to Webchirpy.
Ask design vendor to try dark mode options as well.
[Bibhas] Logistics Data:
Get data for check-ins count for last year and also for previous bangalore conf.
What all we need to print? (Banners, posters, etc.)
Merch (Tshirts)
[Sayan] Finalise CoC volunteers and Reach out to PSF for CoC training.
[Ani] Setup a separate meeting to figure out timelines/roadmap and
rough budgeting.
[Ani] Nimhans reach out and finalise.
[Bhavin] Navigator (https://github.com/pythonindia/navigator)
Deployment and preview.
Post on various social media channels and as footnotes the volunteer form.
Post the MoM on inpycon mailing list every week after the meeting

Call Recording: https://youtu.be/VyDwErensrw

Get complete meeting doc here: https://bit.ly/inpycon2024-planning
If you want to join the call and contribute, join: https://meet.jit.si/inpycon24
If you want to join us and volunteer, please fill out this form:
https://bit.ly/inpycon24-volunteer

Cheers,
Kumar Anirudha