[Inpycon] Venue for PyCon India 2018

[Saptak Sengupta]

On 25 November 2017 at 00:36, Gaurav Kumar <aavrug at gmail.com> wrote:

> On Fri, Nov 24, 2017 at 10:49 AM, vijay kumar <vnbang2003 at gmail.com>
> wrote:
> >
> >
> > On Fri, Nov 24, 2017 at 10:38 AM, Sayan Chowdhury
> > <sayan.chowdhury2012 at gmail.com> wrote:
> >>
> >> On Mon, Nov 20, 2017 at 12:23 PM, vijay kumar <vnbang2003 at gmail.com>
> >> wrote:
> >> > Hi All,
> >> > During our last F2F meeting , we spoke on different venue available to
> >> > host
> >> > PyCon India 2018.
> >> >
> >> > Below is list
> >> > 1) NIHMANS(One of the volunteer infomred it's not available sept
> month)
> >> > 2) BIEC:
> >> > 3) Palace ground
> >> > 4) MLR white field
> >> > 5) College(Chirst college)
> >> >
> >>
> >> We had a visit to BIEC yesterday as well the Christ University.
> >>
> >> * Christ University
> >>   - The capacity of the auditorium in the Christ university is good
> >> but quite spread out which would make it difficult to attend talks in
> >> two tracks.
> >>   - The library space was good enough and this place would be good as
> >> a dev sprints venue and a workshop venue.
> >>
> >> * BIEC
> >>   - This place has 4 really big halls from 10.5k-17.5 sq. mtrs. Rate:
> >> 230 per day/per sq. mtrs.
> >>   - The place also has a conference center with 8 halls and a Amphi
> >> Theatre. The biggest three halls on paper accommodates 1400, 700, 250
> >> people. But after looking at the space and doing the calculation based
> >> on the event going on yesterday we can accommodate ~2000, 1200,
> >> 500-600 peoples.
> >>  - The cost of the full convention centre is ₹462875.
> >>  - The place has a good decent size food court to have the lunches and
> >> also few other shops like Barista, CCD, Dominos incase people want to
> >> buy and have food.
> >>  - The place has a lot of open space to drive other activities.
> >>
> >>  - The biggest problem of the place is no external food vendors is
> >> allowed and you have to choose from the given set of food vendors. The
> >> cost of food varies  from 800-1200 per person.
> >>
> >> Now, the main point to note is to drive a discussion to move the
> >> conference to end of August. The dates being 29th, 30th, 31th of
> >> August. The reason being since the months of May-August is off season
> >> they give a discount of 25%.  Also, the place is quite in demand so we
> >> need to close off on this place by next week (Tentatively 1st
> >> December).
> >>
> > Add more details to Sayan's email on BIEC
> >
> > Venue is really awesome and flexiable enough to own custom change setup
> as
> > required.
> >
> > Pros
> > -  All halls are on ground floor.
> > -  We can move around from each hall in less than minute.
> > -  We can accomdate 10-12 sponsor stalls.
> > -  They have good quality vendors list to be chosen. (5 star hotel
> > standards)
> > -  As per us, we can accomdate 2000-2200, 1000 and 500 people in 3 halls.
> > -  Good space for Kids track and child care.
> >
> >  Cons
> >   - Location is bit far but well connect with public transportation.
> >   - Food court is decent but in different building from convention
> centre.
> >
> > As 10th year celebration
> >
> > -  Bigger and flexiable venue (As expalined above)
> > -  We want to planning to have 6-8 Keynote speaker travelling , apart
> from
> > india keynote speakers.
> > -  We want to add kids track also.
> > -  We want to make it 3 days conference(under discussion) and 2 days dev
> > sprint/workshop (different venue)
>

+1 with 3 days of conference.


> >
> > With above point, We request people to share opnion on below
> >
> > Cost:
> > 1) Two day conference and conference fee to 2,500(with T- shirt) and
> 2,000
> > without T-shirt.
> > 2) Three day conference and conference fee to 3,500(with T- shirt) and
> 3,000
> > without T-shirt
> >
> > Dates:
> > 1) First or second week of September 2018.
> > 2) Last week of August 2018.
> >
> > Please do share your opnion.
>
> +1 for 3 days. I think saying with and without T-shirt doesn't sounds
> good. What If we make this difference on some other basis like with
> dev-sprint and without dev-sprint.
>

I agree with Gaurav that with and without T-shirt doesn't sound good.
Instead making devsprint optional sounds better.


>
>
> --
> Thanks,
>
> Gaurav Kumar
>
> +91-7996874069
>
> about.me/aavrug
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-- 
Saptak Sengupta

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