[Pycon-volunteers] Tutorial Volunteering and misc items

[Jamiel Almeida]

My idea with the tables are for rallying up the volunteers that show up the
day of with little info on what to do, I'm sure the people at that table
will be bored a few hours into the conference.

So at that point we could either put the sign there, or fold it into
registration later.

The utility for this is basically so that volunteers that show up fresh/new
to the whole deal, that put their names on the excell sheets and half-read
the instructions have somewhere to anchor to at the beginning of the day
when only early risers are at the tables.

We could also just replace the whole idea with a big "catchy" sign that
reads "Volunteering? Go to the staff room".

Another idea that I have seen at another family friendly conference (or
maybe it was at pycon in a previous year? don't remember) was that the
volunteers wore (those that wanted to, anyways) Dr. Seuss, "Cat in the Hat"
hats so that they could be easily identified. I like the idea of wearing
something distinct so that people that need help can have an easier way
getting it.

These are just random ideas to make the whole thing a bit more
fun/accessible.


On Mon, Mar 6, 2017 at 2:59 PM, Ewa Jodlowska <ewa at python.org> wrote:

>
>
> On Fri, Mar 3, 2017 at 12:18 PM, Jamiel Almeida <slashfoo at gmail.com>
> wrote:
>
>> Hey guys,
>>
>> I see in the tutorial sign-up sheet that it reads: "Note: these
>> volunteer slots are NOT the same as the tutorial rooms." I put myself
>> on four slots that I'd like to volunteer for support and greet.
>>
>> Out of these, I need to arrange to have specifically 3 of those
>> sessions as I also payed to take the tutorial full length and I'd not
>> want to be assigned to a different session, I figured since I'll be
>> there I might as well help. Would it be better for me to not sign up
>> in the sheet, or to let it be and figure it out the day of?
>>
>
> We can just leave it for the day of.  Worst case, I can step in or Betsy.
>
>>
>> Ewa, thanks for adding the idea of Newcomer Orientation / Breakfast, I
>> think it will be amazing.
>>
>> I'd also like to suggest either Rami, myself or anyone else is near
>> the registration desk in the early morning during conference days with
>> a big sign that reads "Volunteer check-in".
>>
>> Mainly just as a rally point for people that signed up; during
>> previous years, people that signed up as volunteers (speaking out of
>> experience) didn't have a flag to rally behind, and I was mainly just
>> hunting for finding Yarko :). An alternate option for this would be to
>> fold that into the registration and make sure the volunteers at the
>> registration desk know who/where to send new volunteers to.
>>
>
> Good idea!
>
> Since registration is already very crowded with 3300 people checking in,
> it may be better for volunteers to meet else where.
>
> This year the staff office will be in room A103-104, which is much closer
> to the reg area than where we were in 2016. I think if we place two tables
> outside of the staff office it will be better. See my mocked up map:
>
> [image: Inline image 1]
>
> One main concern for me is us telling volunteers to go there but no one
> staffing the tables. We can have a small sign to put on the table that if
> no one is there, they should go into the staff room and ask for me.
>
> Thoughts on this?
>



-- 
Jamiel Almeida
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