From noah at coderanger.net  Sat Apr  5 02:32:25 2014
From: noah at coderanger.net (Noah Kantrowitz)
Date: Fri, 4 Apr 2014 17:32:25 -0700
Subject: [Pycon-volunteers] Fwd: [PyCon-Organizers] PyCon Session Runners &
	Chairs
References: <CAEZAPrBSeRSScP-mmDBgaX1ksxdvDPZYyEz1LV5ZMQcwHhJ8ZA@mail.gmail.com>
Message-ID: <9E5AA7C9-DAB8-4470-BD7D-7AE9A0B08BF7@coderanger.net>



Begin forwarded message:

> From: Diana Clarke <diana.joan.clarke at gmail.com>
> Subject: [PyCon-Organizers] PyCon Session Runners & Chairs
> Date: April 4, 2014 5:27:04 PM PDT
> To: pycon-organizers <pycon-organizers at python.org>
> 
> One of our volunteers won't be able to make it to PyCon after all, so we need a few more session runners & chairs.
> 
> Each block of talks needs both a session runner and a session chair, but there are now a few slots have only have one volunteer:
> 
>     https://us.pycon.org/2014/schedule/sessions/
> 
> Please consider signing up to fill one of the missing slots.
> 
>     1) Session #27 needs a session runner, sign-up here:
> 
>     https://us.pycon.org/2014/schedule/session/32/
> 
>     2) Session #29 needs a session chair, sign-up here:
> 
>     https://us.pycon.org/2014/schedule/session/34/
> 
>     3) Session #34 needs a session runner, sign-up here:
> 
>     https://us.pycon.org/2014/schedule/session/39/
> 
> A Session Chair introduces the speaker, manages the time, and facilitate the question and answer period. "Please be seated. Our next speaker is..."
> 
> A Session Runner helps the speaker get from the Speakers Lounge to the appropriate stage. They help in any way needed to make the session run smoothly. 
> 
> More info about the roles: https://us.pycon.org/2014/about/volunteers/sessionstaff/
> 
> Thanks a ton!
> 
> See you all soon,
> 
> --diana
> 
> 
> _______________________________________________
> PyCon-organizers mailing list
> PyCon-organizers at python.org
> https://mail.python.org/mailman/listinfo/pycon-organizers

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From aeric at montrealpython.org  Thu Apr 10 22:13:32 2014
From: aeric at montrealpython.org (=?UTF-8?B?w4lyaWMgQXJhdWpv?=)
Date: Thu, 10 Apr 2014 16:13:32 -0400
Subject: [Pycon-volunteers] Reminder: Orientation for session staff at 19:00
Message-ID: <5346FB6C.8010706@montrealpython.org>

  Hi all,

  Reminder from https://us.pycon.org/2014/about/volunteers/sessionstaff/

    Orientation Meeting

    There is a speaker and volunteer orientation on the evening of
    Thursday April 10th between 7:00pm and 7:30pm in room 514C. If you
    are unable to attend the meeting, please plan to be in the Green
    Room (room 448) at least 30 minutes before your session starts.

  Cheers

From doug.napoleone at gmail.com  Fri Apr 11 06:40:07 2014
From: doug.napoleone at gmail.com (Douglas Napoleone)
Date: Fri, 11 Apr 2014 00:40:07 -0400
Subject: [Pycon-volunteers] PyCon 2014 Volunteering: critical information
Message-ID: <CADPc4pdOfprbhpsE0HeN0t6iB+pcOHZ1_Cs8AmrraFHPos1DGg@mail.gmail.com>

1) *Be in the Green Room - room 447 - at least 20 minutes before your
session starts!* If you have volunteered as session staff in the past,
being there 15 minutes before your session starts is fine. *The green room
is hard to find* this year, so please leave a bit of extra time. To find
it, take the elevator to the 4th floor, or use the stairs to the right of
the elevator at the end of the 51X hallway.

2) *If you can't make it*, please email wolever at pycon.ca *as soon as
possible* so that we can find a replacement.

3) (optional, but you might like it) Feel free to come hang out in the
Green Room! We have drinks, snacks, arts and crafts, and fun people!

4) (optional, but it would be awesome) read through the guide appropriate
to your job, below.

See you in the Green Room (447)!

*Runner Guide*
*As You Prepare*

   1. Plan to be in the *green room* at least* 20 minutes* before your
   session (15 minutes if you have been a runner before, or have already
   received orientation)
   2. Feel free to use the green room at any time during the weekend. We
   have a printer, snacks, drinks, aspirin, arts and crafts supplies which you
   can use.
   3. Make sure you know the location of the room you'll be running for.


*Before Each Talk*

   1. Be in the *green room* *15 minutes before each talk starts*.
   2. *Sign in*. Follow the instructions on the sign-in sheet posted in the
   green room.
   3. *Pick up your radio* at the beginning of your session. Be sure to
   sign it out!
   4. *Meet your speaker*. Their name should be on the board by the door.
   5. *Test your speaker's laptop*:
      1. Plug it into the projector
      2. Set the screen resolution to 1024x768
   6. *Upload your speaker's slides*. Follow the SpeakerDeck instructions
   that are printed in the room. If the speaker has non-PDF files, or if you
   are running short on time, put them on the track's USB key.
   7. *Ask your speaker* if they have any special requirements: laptop
   audio, physical demos, etc.
      1. Laptop audio: there will be an audio cable on the podium. Plug it
      into the speaker's laptop, then check with the A/V crew for further
      instructions.
      2. Other requirements: check with David or Emily.
   8. *Leave for your talk* 5 minutes before it is scheduled to begin
      1. Grab a bottle of water for your speaker
      2. Cross off the speaker's name on the sign-in board


*At the Talk Room*

   1. Introduce your speaker to the session chair.
   2. Radio the green room to confirm that the speaker has arrived.
   3. Help the previous speaker disconnect their laptop, plug in your
   speaker's laptop.
   4. Double check that the speaker has a bottle of water on the podium.
   5. Help move people milling around from the previous talk; suggest an
   open space.
   6. Return to the green room 15 minutes before the next talk starts.


*After Your Session*

   1. Return your radio to the green room


*If You Have Any Problems*
If you have any problems, concerns, or questions, contact:

   1. David Wolever, chair of session staff: +14169060403, david at wolever.net,
   @wolever
   2. Any conference staff member
   3.

*Session Chair Guide*
*As You Prepare*

   1. Plan to be in the *green room* at least* 20 minutes* before your
   session (15 minutes if you have been a session chair before, or have
   already received orientation).
   2. Feel free to use the green room at any time during the weekend. We
   have a printer, snacks, drinks, aspirin, arts and crafts supplies which you
   can use.


*Before Your Session*

   1. Be in the *green room* *15 minutes before *your session.
   2. *Sign in*, and sign out your radio. Follow the instructions by the
   sign-in board.
   3. Grab a spare water bottles to bring down with you.
   4. Walk down to your talk room. *Double check* that you have:
      1. A schedule
      2. 15 / 10 / 5 / stop signs
   5. Radio the Green Room to confirm that you have arrived, and ask them
   to send down anything that you're missing.


*For Each Talk*

   1. The runner will introduce you to the speaker. Radio the green room to
   confirm that the speaker has arrived.
   2. Ask the speaker how they would like to be introduced, and double
   check that you know how to pronounce their name.
   3. Ask the speaker if they would like you to help with Q&A.
   4. Introduce the speaker to the A/V staff and help them get their
   microphone put on.
   5. *Make sure the talk starts on time!* At the talk's scheduled start
   time, get up on stage with the wireless microphone, make eye contact with
   the A/V crew to get their go-ahead, then introduce the speaker.
   6. *Watch the clock*. Hold up the 15 / 10 / 5 / stop signs *five
minutes*before the "actual" time. For example, hold up the "15" sign
20 minutes
   before the talk ends. Keep holding the sign up until it's been acknowledged
   by the speaker.
   7. *Two minutes before the talk's scheduled end time*, if it doesn't
   seem like the speaker is going to stop on their own, quietly get up and
   stand to the side of the stage. Be ready to interrupt them if they do not
   finish on time.
   8. If the speaker stops in time for Q&A and they have requested help,
   help them.
   9. When the speaker is finished: start the applause, then stand up and
   thank them.


*After Your Session*

   1. Return your radio to the green room


*If You Have Any Problems*
If you have any problems, concerns, or questions, contact:

   1. David Wolever, chair of session staff: +14169060403, david at wolever.net,
   @wolever
   2. Any conference staff member
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