[Pycon-mobile-guide] [Guidebook] Update: Intro to Guide Building Team (PyCon)

Tue Apr 25 21:01:35 EDT 2017

Thanks for checking in -- things are good so far!

On Mon, Apr 24, 2017, at 15:58, Gulnaar Kaur (Guidebook) wrote:
> ##- Please type your reply above this line -##
> You are registered as a CC on this help desk request
> (support.guidebook.com/hc/requests/41409).> Reply to this email to add a comment to the request.
> Other ccs:  Sean Coonce, Pycon-mobile-guide, Matthew Voelker, Katie
> Herrgesell, Felix Crux> Gulnaar Ka
> *Gulnaar Kaur* (Guidebook)

> Apr 24, 3:58 PM EDT

> Felix,
> 
> I hope you're having a great Monday! Just checking in with you - may I
> help with anything?> Gulnaar Kaur Sr. Customer Success Associate Guidebook, Inc. -
> Raleigh, NC> *2017 Stevie Winner for Sales & Customer Service*

> 

> 

> Gulnaar Ka
> *Gulnaar Kaur* (Guidebook)

> Apr 10, 12:03 PM EDT

> Hi Felix,
> 
> Great question! The Schedule Track cell on each row allows for
> multiple tracks, so one session can have many different schedule track
> designations. Just add each schedule track there, separated by a
> semicolon.> Gulnaar Kaur Sr. Customer Success Associate Guidebook, Inc. -
> Raleigh, NC> *2017 Stevie Winner for Sales & Customer Service*

> 

> 

> Felix Crux
> *Felix Crux*

> Apr 8, 12:46 PM EDT

> Hi Gulnar,

> I do have a question about how to import schedule data from a file.
> The template CSV shows a column for "Schedule Track" but it looks like
> it's just for one track. In the web interface I'm able to add a
> schedule item to multiple tracks. What's the format to use in a CSV
> file to link a row to multiple tracks? Thanks!> 

> Gulnaar Ka
> *Gulnaar Kaur* (Guidebook)

> Apr 3, 9:30 AM EDT

> Felix,
> 
> Thanks for this update! Please let me know if there is any data entry
> or any other task I can help with.> Gulnaar Kaur Sr. Customer Success Associate Guidebook, Inc. -
> Raleigh, NC> *2017 Stevie Winner for Sales & Customer Service*

> 

> 

> Felix Crux
> *Felix Crux*

> Apr 2, 6:32 PM EDT

> Sorry, forgot to include the Guidebook Zendesk email in my previous
> reply! See below :)> ----- Original message -----

> From: Felix Crux <felixc at felixcrux.com>

> To: pycon-mobile-guide at python.org

> Subject: Re: [Pycon-mobile-guide] [Guidebook] Update: Intro to Guide
> Building Team (PyCon) Date: Sun, 02 Apr 2017 18:29:59 -0400> Hi all,

> Thanks for the intro and the templates! I've gotten started on a few
> parts of the guide this weekend. Here's what I've done so far:
> - Update links, graphics, names, etc. to reflect PyCon 2017 instead
>   of 2016.
> - Set up sidebar menu sections and icons.> - Deleted old speakers, sponsors, etc.

> - Got a good chunk of automation in place based on the templates
>   Gulnaar provided. I've uploaded *all the **speakers and sponsors*,
>   and can easily regenerate the entire list as it changes.> Here's what I'll be doing next:

> - Getting the *schedule* import automated as well. Not expecting much
>   difficulty, based on the previously completed work.
> - Getting *links/connections* automated (e.g. speakers to their
>   talks). This is new/different work but it shouldn't be hard.
> - Importing *sponsor logos*. This is a little trickier because the
>   exported data doesn't link the files to their sponsors, but I'm
>   hopeful that some simple heuristics for matching by name should make
>   this automatable as well, meaning the entire sponsor list can be
>   deleted and rebuilt as needed without manual intervention.
> - Getting "special pages" imported, such as the Code of Conduct. This
>   is very little work, just have to check the code from last year
>   still works.> *Ewa*, what I need from you:

> - Are we in the same section of the venue as last year, and can we
>   therefore use the same venue map? If not, we'll need a new one.
> - Has the YouTube channel for video uploads been set up? We'll want to
>   link to that instead of the 2016 version.
> - What is the plan for Open Spaces? Blank data for them seems to be
>   showing up in the export, suggesting it'll be possible to register
>   and schedule them... but they're all empty for now.
> - Similarly for Startup Row. Have the selected startups been
>   announced? I don't know where to get the list from.
> - All the GitHub issue links I sent you earlier are still valid for
>   this year. However, like last year, they're not *critical*, just
>   nice to have extras, like showing speaker photos.> And finally, some parts I'm unsure about and which might require
> manual work:
> - Special events, such as the charity run. These aren't currently
>   showing up in the schedule, but there are few enough that they can
>   be updated by hand. The only risk is that if we do that, we have to
>   be very careful when updating the rest of the schedule automatically
>   so as to not overwrite them!
> - Plenary sessions. These should be treated as regular events in the
>   schedule, but they're not in the data export.
> - Likewise keynote speakers. Might just have to manually add them as
>   speakers.
> - Any other extra guide entries, like last year's car service discount
>   coupon.> More info to come, likely next weekend!

> Cheers,

> Felix

> 

> Gulnaar Ka
> *Gulnaar Kaur* (Guidebook)

> Mar 31, 12:57 PM EDT

> Eva,
> 
> Thanks for chatting this morning! I'm excited to get started on your
> 2017 guide, and it sounds like we have a great existing foundation to
> work from. Just to remind ourself, we're aiming to launch the guide by
> Monday May 8, with the event starting on May 17th.> 
> I've created your 2017 guide here -
> https://builder.guidebook.com/#/guides/93657/ . I've invited all
> previous collaborators to have access to this guide as well.> 
> As content becomes available, I'm happy to work with Felix on
> uploading/updating the content. For reference, a Schedule template and
> a Custom List template are attached to this email.> 
> Please let me know if any questions come up any time.
> 
> Thanks so much!
> Gulnaar Kaur Sr. Customer Success Associate Guidebook, Inc. -
> Raleigh, NC> *2017 Stevie Winner for Sales & Customer Service*

> 

> Attachment(s) Guidebook_CL_Template.xls[1]
> Guidebook_Schedule_Template.xls[2]> 

> Ewa Jodlow
> *Ewa Jodlowska*

> Mar 28, 6:31 PM EDT

> Great - talk to you then!

> Best regards,

> Ewa Director of Operations Python Software Foundation Cell: 415-319-
> 5237> 

> Gulnaar Ka
> *Gulnaar Kaur* (Guidebook)

> Mar 28, 6:28 PM EDT

> Ewa,
> 
> OK Great! Let's aim for *Friday 03/31 *at *11:30am Central* / 12:30pm
> Eastern / 9:30am Pacific.> 
> I'll have my conference line open at* (650) 319-7234, code 217#.* I'll
> also share my screen at join.me/guidebook-csa so we can look at
> Builder together as needed.> 
> We look forward to speaking with you then!
> 
> Thanks,
> Gulnaar Kaur Sr. Customer Success Associate Guidebook, Inc. -
> Raleigh, NC> *2017 Stevie Winner for Sales & Customer Service*

> 

> 

> Ewa Jodlow
> *Ewa Jodlowska*

> Mar 28, 6:15 PM EDT

> Thanks for the breakdown, Gulnaar!

> In that case, just me on the call from our side. I will send a recap
> to the rest of the PyCon team after our call.> I am available Friday from 8am to 4pm CT.

> Best regards,

> Ewa Director of Operations Python Software Foundation Cell: 415-319-
> 5237> 

> Gulnaar Ka
> *Gulnaar Kaur* (Guidebook)

> Mar 28, 4:08 PM EDT

> Ewa,
> 
> Here's an agenda for the call:
> 
> 1. Introductions
> 2. Content Overview (what to include in the guide; how we should
>    expect to receive content)> 3. Project Timeline (when to receive content; when to launch the
>    guide)> 4. Questions
> 
> I hope this helps! 
> Gulnaar Kaur Sr. Customer Success Associate Guidebook, Inc. -
> Raleigh, NC> *2017 Stevie Winner for Sales & Customer Service*

> 

> 

> Ewa Jodlow
> *Ewa Jodlowska*

> Mar 28, 4:01 PM EDT

> Hi,

> There are a couple of us that will be working on the guide. Is the
> phone call just for general functionality of the Guidebook app? If
> so, I can just take the call and send minutes to Felix. If it is
> more specific & detailed call agenda, I would like Felix on the call
> as well.> Let me know and from there we can work on setting up a day/time.

> Best regards,

> Ewa Director of Operations Python Software Foundation Cell: 415-319-
> 5237> 

> Gulnaar Ka
> *Gulnaar Kaur* (Guidebook)

> Mar 28, 3:08 PM EDT

> Ewa,
> 
> My name is Gulnaar, and I look forward to working with you! I have cc-
> ed my colleague Matt as he will be assisting us with guide-building.> 
> With your event coming in just a couple of months, we're excited to
> get started. Are you available for a phone call Friday of this week
> or sometime next week? Let us know some dates/times that might work
> for you.> 
> Thanks! 
> Gulnaar Kaur Sr. Customer Success Associate Guidebook, Inc. -
> Raleigh, NC> *2017 Stevie Winner for Sales & Customer Service*

> 

> 

> Katie Herr
> *Katie Herrgesell*

> Mar 27, 12:29 PM EDT

> Hi Ewa,

> I would like to introduce you to our awesome guide building team! They
> are the experts that will handle the data entry for you, and will work
> to create an easy to use guide on the Guidebook platform. I have
> shared your event information with the customer success team, and
> someone will be contacting you within one business day to get started
> on your guide (Team - please note the PST timezone). Good luck!> Best,

> Katie

> --
> Katie Herrgesell Sr. Corporate Account Manager Office: 650.319.7233
> ext 126 Mobile: 216.570.0531 www.guidebook.com> This email is a service from Guidebook.  Delivered by Zendesk[3].
> [J9GZEQ-9E49]
> 

Links:

  1. https://support.guidebook.com/attachments/token/XMmmgDik9n6ZAQzXsZtAGVpsb/?name=Guidebook_CL_Template.xls
  2. https://support.guidebook.com/attachments/token/7qTNUTqjZgVN5qrIlfQn8MO0Z/?name=Guidebook_Schedule_Template.xls
  3. http://www.zendesk.com
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