[PyCon-greenroom] PyCon Speaker Information

Thu May 11 03:34:41 EDT 2017

Hi PyCon Green Room team,

Thanks for the detailed email, as a first time speaker I appreciate the
level of detail this goes into!
As promised/threatened in my talk proposal, my talk (topic: factory
automation) will include a physical demo. Please let me know what I
should be doing to make sure it's on stage during my talk without
causing anyone unnecessary stress.
A few specific questions are below, but first some details about what
this thing looks like:
- Sits on metal frame with dimensions 24 inches by 16 inches
- Easy to carry by a single person
- Comes with a single power cord and includes a spare socket for my
  laptop to plug in, i.e. I only need a single socket- I'll bring it to the convention center in a suitcase, and it takes
  about 5-10 minutes to unpack and set up
Looks like this:

Here are my logistics questions:

- Can you tell me where exactly this will be placed during the talk?
  Table/floor, left side/right side? This would help me bring the right
  cable lengths and figure out camera positioning  (tripod, etc).- Will audience members in the first row be able to see the demo system
  or will they sit below the podium or too far away to see? Not super
  critical, but if they are close enough I can put in some extra effort
  to make things more visible for them.- At what time will I be able to move this to the presentation room? I
  could carry it in just before my talk, but moving it in before the
  session might be easier.- Can I bring this to the convention center on Thursday to unpack and
  test, and leave there overnight until Friday? If yes, what time should
  I show up?
Also, a few questions about the podium setup:

- Is there a clip on/headset style microphone or only a fixed one at
  the podium?- Is it ok to move back and forth from podium to the demo table or does
  that mess up the video recording? I could minimize the moving around
  if necessary, but the will be some.- I plan to have a live video feed from a webcam on my screen for
  portions of the talk (so that everyone can see the demo). No question
  here, just an FYI because I know some AV engineers appreciate a heads
  up before  projecting video.
Anything else I should know or that you want to discuss about the
logistics for this talk?

Sorry for all the questions and extra effort required for this,
hopefully it will be worth it and get people excited about automation!
Thanks,
Jonas

On Fri, May 5, 2017, at 11:48, njl at njl.us wrote:
> Hello PyCon Speaker!
>
> PyCon is almost upon us! In order to make sure your time at PyCon as
> a speaker is as smooth and enjoyable as possible, we have some
> organizational> messages for you from the Captioning Coordinator and the Session Staff> Chairs.
>
> PLEASE READ THIS OVER CAREFULLY AND GET BACK TO US WITH ANY QUESTIONS!>
> WE LOVE QUESTIONS!
>
> Good luck with the final polishes to your talks and slides, and we
> look forward to> seeing all of you in Portland in a few short weeks!
>
> Regards,
>
> Ned Jackson Lovely
> Program Committee Chair
>
> ===
>
> We are doing live captioning for the deaf and hard of hearing at
> PyCon again> this year. For the caption writers to do their best work, it helps if
> they can> review your presentation ahead of time so they can populate their
> dictionary> with any obscure or technical terms you may use.
>
> Please upload your slides - even if they are incomplete! - at least
> 48 hours> before your talk:
>
> Upload your (incomplete) slides for the captioner:
>
>     https://us.pycon.org/2017/slides
>
> Username/password:
>
>     greenroom / portland2017
>
> Additionally, if you select "Release to SpeakerDeck" a volunteer
> will upload> your slides directly into the PyCon SpeakerDeck account.
>
> Please convert your slides to PDF before uploading to ensure that the> cautioners can open them.
>
> If your presentation is multi-file-e.g. an html-based presentation,
> please zip> the presentation files and upload the zip file.
>
> Feel free to upload multiple revisions. The most recent version will
> be sent to> the captioner.
>
> Again, the please upload your slides here:
>
>     https://us.pycon.org/2017/slides
>
> With the username / password:
>
>     greenroom / portland2017
>
> If you have questions, or problems, or need an alternate method
> to deliver> the files, please contact the PyCon Audio Visual team at pycon-
> av at python.org.>
>
> ===
>
> Critical Information:
> - Please be in the green room (room A109) at least 20 minutes
>   before your>   talk for orientation (if you've spoken before, arriving 10 minutes
>   before your>   talk is fine).
> - Please do not go directly to your talk's room! Going directly to
>   your talk room>   without checking in at the Green Room will make the session
>   staff sad.> - The Green Room is yours for the duration of the conference.
>   Please feel>   free to visit, use it as a quiet space to work on your talk, and
>   make yourself>   comfortable here. We're here for you! Light snacks and refreshments
>   will be>   available in the Green Room.
>
> Technical requirements:
> - The projectors will operate at a resolution of 1024x768.
> - Use high contrast colors and a very large font (minimum 24pt),
>   especially for>   code samples, which can be hard to read. There are programming-talk-
>   specific>   tips here:
>   http://weareallaweso.me/for_speakers/practical-tips-for-creating-great-slides.html> - Each podium will have a single power outlet, AV adapters for VGA,
>   HDMI, DVI,>   mini-dvi, and mini-hdmi.
> - Your runner will help you test your equipment in the Green Room
>   (room A109) in>   advance of your talk.
> - If you need special equipment, audio connections, or other
>   accommodations>   beyond this (for example, audio out, a demo table, etc), please
>   let us>   know: pycon-greenroom at python.org
>
> Finally, it would be helpful (but not required) if you could add
> your phone> number to your speaker profile:
> https://us.pycon.org/2017/profile/edit/ -- this is> only accessible to a handful of PyCon staff members, and will only be
> used if we> can't find you before your talk or some other emergency.
>
> If you have any questions or concerns (... or compliments?) please
> don't hesitate> to contact us: pycon-greenroom at python.org
>
> See you on the 19th!
>
> Julia Duimovich and David Wolever
> julia at pycon.ca / wolever at pycon.ca
> +1 (416) 906 0403
> ===

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