[Inpycon] PyCon 2015 volunteers' meet - Topics discussed.

[Sivasubramaniam Arunachalam]

On Mon, Nov 3, 2014 at 7:14 PM, Haris Ibrahim K. V. <blucalvin at gmail.com>
wrote:

> Ladies & Gentlemen, Boys & Girls,
>
> On the 1st of November 2014, the volunteers meet in order to plan for
> PyCon 2015 was held at the HackerEarth Office in Koramangala. 6 of us
> were there at the meeting and another 6 joined us through Google
> Hangouts. Here is a list of what all were discussed and decided:
>
> 1. "For 2015, we would like to see..."
>
> a) Hackfest / Dev sprint
> - Get started by user groups in various places organizing sprints locally.
> - Needs to have planning.
> - Chandan, Sayan & Bibhas along with Tenzin, to take the lead in planning.
>
> 2. PyCon India 2015, Website.
>
> a) Learn from PyCon US and EuroPython websites.
>  - They use something called Symposion.
>  - Sheesh, Siva, Krace, Vanitha & Bibhas to lead the effort.
>

​I would be glad to help on this.

​


> b) Get more volunteers to keep testing the website iterations.
> c) Logo design.
>  - Praseetha & Bibhas to lead the effort.
>  - Get more designers involved.
>  - Sayan to talk to his juniors.
> d) To be launched on January 1st, 2015.
>
> 3. Opening CFP & Talk selection.
>
> a) Dates:
>  - CFP opens on January 20th, 2015.
>  - CFP closes on May 31st, 2015.
>  - Month of June will be for talk selections.
>  - Month of July will be for speakers to prepare and upload content.
>  - Month of August will be for preparing the schedule.
>  - Final Schedule to be prepared by September 1st.
> b) Proposal submission & selection.
>  - Talk selection committee to have 11 members.
>  - Slide deck should be submitted when the talk is proposed.
>  - Talk selection committee should prepare guidelines for Slide Deck
> creation.
>  - Rejection emails to be crafted and to be sent out for rejected
> proposals.
>  - IMPORTANT: Talk selection committee should be proactive in
> providing feedback to speakers.
>  - Have volunteers who will follow up with talk selection committee
> members & keep them on their toes.
>  - Talk selection committee to be finalized by December 1st week.
>  - Open a mail thread asking for experienced practitioners who can be
> on the talk selection committee.
>  - Step 1 in talk selection process will be to judge by content.
> c) Outreach for getting a wide variety of topics.
>  - Actively get in touch with communities who work in different areas
> like OpenStack, SciPy, etc.
>  - Have more sections in talk proposal form.
>  - Use Mailchimp to create specific mail notification groups that
> people can selectively subscribe to.
>  - Notify previous speakers.
>  - Have a form/site/something, where potential sponsors can register
> themselves so that we can reach out to them.
>  - Krace to handle the outreach effort.
>
> 4. Mobile App.
>
> a) Should have schedule and some feedback mechanism.
> b) Feedback.
>  - Requires a lot more thought.
>  - Open up a thread on mailing list for discussion.
>
> 5. Financial stuff.
>
> a) Get more companies to sponsor.
>  - Understand what is stopping a company from sponsoring PyCon India.
>  - Understand what the expectation of smaller companies are.
>  - Get more volunteers to be point of contacts and to reach out to
> sponsors.
>  - Prepare a proper prospectus with details and points.
>  - Rejy had previously expressed interest in being involved.
>
> 6. Open spaces.
>
>  - IMPORTANT: Open spaces should be given more visibility.
>  - Separate open spaces & sponsor tracks from each other?
>  - Thought: Might be good to let only the Platinum Sponsors have
> dedicated sessions.
>  - Thought: The other sponsors are free to use open spaces / lightning
> talk sessions.
>  - Apparently there was a miscommunication between the open space
> organizers and the other conference organizers in terms of ground work
> needed to be done and other related things. This needs to be
> rectified.
>  - Have the planning done at least one month before hand.
>  - Display Open spaces in the conference schedule on the website.
>
> That's about it. Here is looking forward to an awesome PyCon India 2015!
>
> --
> Haris Ibrahim K. V.
> http://sosaysharis.wordpress.com
> @harisibrahimkv
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