[group-organizers] RSVPs

[Peter J. Farrell]

We send out reminders three days and the day before our monthly 
meeting.  One month we forgot to send out reminder messages and it 
didn't make any difference.

I agree that the upsetting sponsors over food waste is embarrassing and 
has caused some of our sponsors think twice for about hosting us again.

We have also sent some of the chronic no-show members personal messages 
and that didn't help either...

I'm out of ideas except to have people put some green skin in the game 
and move to reserved RSVPs.  It's just more work for us...

On Tue, Jun 9, 2015 at 3:00 PM, Simeon Franklin <simeonf at gmail.com> 
wrote:
> On Tue, Jun 9, 2015 at 8:13 AM, Don Sheu <dinaldo at gmail.com> wrote:
>> Our point is not to charge for the monthly meetup. Our no-show has 
>> been all
>> over the place recently. Earlier in our org's life, RSVPs were pretty
>> accurate.
>  
> This plagues us as well. SF Python Meetup typically can fit 225 
> people in our largest venues. We have used Meetup to take 
> reservations and send at least 1 "Please release your reservation if 
> you do not intend to attend" email in the day or two before each 
> event. We still can count on 45% no shows (350 registrations <200 in 
> the house) and the percentage fluctuates sometimes up to as much as 
> 65% no show (only 120 in the house).
> 
> The main harm this causes is food wastage which annoys our sponsors. 
> We could also do some promoting to drive up attendance if we knew in 
> advance that attendance would be low...
> 
> We have kept some attendance sheets and are considering doing an 
> email campaign to frequent no-shows reminding them not to RSVP yes if 
> they don't know if they'll come. Has anybody reached out to frequent 
> no-shows and had a positive impact?
> 
> -regards
> Simeon
> 
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