[Chicago] [Fwd: Any ChiPy plans for PyCon 2008?]

[DiPierro, Massimo]

For the record... the room can be split 300+250 or 550. The wall can be moved during the interval between a plenary session and a parallel session. 
 
In summary we can offer a 550 seats room during plenary and about 3 * 200 sets room for parallel sessions. The student center also provides smaller rooms, terminals, wifi and a cafe with tables and chairs. We have other rooms in the building nearby but I am still looking into this.
 
Massimo
 
Massimo Di Pierro 
CTI DePaul University, 243 S Wabash Ave, Chicago, IL 60604
Tel. +1-312-362-5173, Fax. +1-312-362-6116 
Email: mdipierro at cs.depaul.edu <mailto:mdipierro at cs.depaul.edu>  
Web page: http://www.metacryption.com/mdp/

________________________________

From: chicago-bounces at python.org on behalf of DiPierro, Massimo
Sent: Wed 12/6/2006 1:05 PM
To: The Chicago Python Users Group; The Chicago Python Users Group
Subject: Re: [Chicago] [Fwd: Any ChiPy plans for PyCon 2008?]



The separation is such that the room is split into 300+250. The chairs are movable. There are various smaller rooms that can accommodate at least 50 people. I believe the all building supports wifi.

Massimo

Massimo Di Pierro
CTI DePaul University, 243 S Wabash Ave, Chicago, IL 60604
Tel. +1-312-362-5173, Fax. +1-312-362-6116
Email: mdipierro at cs.depaul.edu <mailto:mdipierro at cs.depaul.edu> 
Web page: http://www.metacryption.com/mdp/

________________________________

From: chicago-bounces at python.org on behalf of Ted Pollari
Sent: Wed 12/6/2006 12:40 PM
To: The Chicago Python Users Group
Subject: Re: [Chicago] [Fwd: Any ChiPy plans for PyCon 2008?]




On Dec 6, 2006, at 11:47 AM, DiPierro, Massimo wrote:

> My Dean tells me have rooms at DePaul in the student center that
> may be suitable.
>
> The largest room there can accommodate 550 people and can be split
> in two rooms easily. There is also another room in the same
> building that can accommodate about 200 and that can also be split
> in two smaller rooms.
>
> If the number of participants is closer to 500 than 600 I think
> this may work. What do you think?
>

How big of a separation is there between the large room and the 200
capacity room?  Would there be a few more (~50 person) rooms
available for open-space, quiet-space and storage?

Is the large room some sort of ballroom like space that would have
movable chairs (vs. a fixed auditorium)?  It might be workable, but I
know that the mixed schoolroom/theater seating (tables+chairs at the
back with chairs only in the front 2/3rds of the room) was
appreciated by many with laptops at the 2006 PyCon.  To get that sort
of arrangement, we'd likely need a room that topped out above 550
(assuming that capacity is for a theater/talk sort of setup).

The following is a message I got back in response to my attendance
question back in May:

On May 23, 2006, at 8:37 AM, A.M. Kuchling wrote:
> On Mon, May 22, 2006 at 05:26:15PM -0500, Ted Pollari wrote:
>> With that in mind, what capacities/projected attendance numbers that
>> we should use in venue scouting?
>
> PyCon 2005 had 430 attendees.  2006 had 410.  For 2007, I'd like to
> aim at 500, and think we can get there by doing better publicity
> and having more tutorials.
>
> For 2008, I think the venue should be able to hold at least 550
> people; capacity for 600 might leave more margin, but we'll see if
> 2007 manages to reach 500 attendees.  Attendance figures are difficult
> to predict: a recession or other external events can depress
> attendance, so we'll have to be flexible and not choose a venue that's
> totally uneconomic if "only" 400 people register.


Given that the PyCon folks are looking for a two year block, if
possible, I guess my thought would be that it would likely be ok for
2008 but might be a tight squeeze for 2009, if the attendance guesses
are correct.   If the associated costs were low enough, it may still
be tempting enough to get them here, so I'd say that this is
definitely a good option and we should go forward with it -- the next
step, I believe would be to find out about room costs, catering
options, etc, if it's available for the week of 3/24/08.

-ted



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