Sharing our research and licenses for going online with Python events

[M.-A. Lemburg]

In March 2020, we had to make a tough decision on whether to cancel
EuroPython 2020 or run it online. Since we did not want to lose
continuity and all the work we had already put into the in-person
event, we decided to go for an online version.

Now, just as many other in-person events, running the online version
required a lot of research, experimentation, gaining knowledge in
using online conference tools and finding a concept which would allow
us to carry over as much of the in-person conference experience to the
online version as possible.


		      * EuroPython 2020 Online *

		    https://ep2020.europython.eu/

This is an on-going effort, but we believe that our existing research
will help other Python events go online as well and want to share this
knowledge with you.


Running Online Conferences
--------------------------

The two central documents we have are:

- EuroPython 2020 - Online Conference Tools

  This covers research on a lot of different tools available out
  there, our experience with them, hints and tips on how to use them
  effectively (esp. for Zoom and Discord).


https://docs.google.com/document/d/1OAVtZnxVgmkDGvSV1vEzra7m5Nfjr-81kCrustzxAek/edit#

- EuroPython 2020 - Virtual Conference Concept

  Since we had to start afresh with the conference concept, we ran and
  still are running a brainstorming phase to come up with ideas and
  are now starting to materialize these into a concept, which we’ll
  use as basis for running EuroPython this year.


https://docs.google.com/document/d/1aGnYM3RlyLFUmdhnykGfgD6gNXJYo8zateu9Re_fdNg/edit#

If you have questions around these documents and their content, feel
free to contact us at helpdesk at europython.eu.


Sharing our Zoom Webinar and Pro licenses
-----------------------------------------

In addition to sharing our research, we’d also like to share the Zoom
Webinar and Pro licenses we have with other events, where possible. We
have already shared them with:

- PyAmsterdam
- Remote Python Pizza

The only thing we ask is that some of our work group members can
participate in the event as co-host to observe and help, since we need
to train and gain more experience in using these tools. As a bonus, we
can also help with the configuration and share our existing
experience.

If you’re interested in this, please get in contact with us at
helpdesk at europython.eu.


Help spread the word
--------------------

Please help us spread this message by sharing it on your social
networks as widely as possible. Thank you !

Link to the blog post:

https://www.europython-society.org/post/617463429296472064/sharing-our-research-and-licenses-for-going-online

Tweet:

https://twitter.com/europythons/status/1258392513863397378

Thanks,
--
EuroPython 2020 Team
https://ep2020.europython.eu/
https://www.europython-society.org/