[melbourne-pug] Software Freedom Day Bazaar - Update

[Kylie Davies]

Hi folks,

Only 17 days to go! If your receiving this email it means we consider
you a part of the Bazaar event. :)

Here's an update on whats happening and a few important questions. 

We have 10 trestle tables available so we'll have to share them out
equitably. Computerbank needs one for the kids-zone. And then there were
9. 

So we think we'll put Linux Australia, LUV, LinuxChix and MLUG all on
the same table. = 2 tables

Melbourne wireless sound like they are bringing a fair bit of stuff so
we've allocated them a whole table. = 1 table

OSDC, Melb Perl Mongers, The PHP, Python and Zope people can share 2
tables. = 2 tables 

OSV/OSIA can have two tables. There appears to be at least 5 businesses
coming to the event. = 2 tables

Community Media Services/Indymedia Melbourne can have one table. = 1
table

Computerbank has a table = 1 table

And then they were all used up. :)

A floor plan and Pic of Swanston Hall can be found at
http://www.melbournetownhall.com.au/functionRooms.cfm

I'm still waiting to find out if we can bring in extra tables (don't see
it being a problem). There will be four display boards, we'll scatter
them between the tables fairly evenly. Computerbank will provide velcro
dots for the purpose of hanging stuff up. 

There will be bandwidth, I'll need someone to call up and talk tech with
Melb City. Anyone up for it?

One snag is that we need to have all of our power boards and cords
tagged and tested. Computerbank will worry about the power boards and
standard cords - we'll get a bunch of them tested in one go. Laptops on
batteries are ok. 

Not sure how we'll handle the tagging and testing of laptop cords and
other devices. Maybe you already have equipment that is in test? 

Computerbank will try and enlist the services of a friendly sparky, we
may be able to advertise a time when people can bring cords across for
testing. I'll update you on that. If you know of someone who may be able
to help I'd love to hear from you. 

To this end, what are people planning to bring along to the event? How
many computers, laptops and monitors? CRT's or LCD's? Other things? It
would be great if people could email me a list of items they'll be
bringing. From this we can work out if we've got enough or if we've gone
overboard.  

On bump in, MCC don't want us all lobbing up at once...I'm going to need
to stagger things. If you have a preference to arrive at a certain time,
please let me know. We'll be setting up from 9.30-10.45am. Happy if
groups arrive later than this, we'll just have to know about it. 

I'm still finalising the program but a draft copy is attached for review
and feedback. I'm hoping to get someone to volunteer to jazz it up a bit
(format it differently) and add logos for all the groups attending.
Sound like any of you? :)

We'll have access to a projector and screen, still working on getting
speakers and amp. Again if that's something you can help with, please
let me know. 

Lastly...Community Media Services will be filming on the day and wanted
me to find out if your all okay with it. They will try and get a bit
about each group. Let me know if you wish not to be included. Also let
me know who CMS should speak to out of your group?  While not
confirmed...another group Tektime, may also come and film. 

What other things do people need to know from me? What have I forgotten
to include? 

Look forward to your replies, more news soon (including
directions/schedule for bump in).

Thanks,

Kylie


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