[Inpycon] PyCon India Workgroups

[Bibhas Ch Debnath]

On Tue, Mar 6, 2018 at 10:51 PM, Anand Chitipothu <anandology at gmail.com>
wrote:

> On Thu, Mar 1, 2018 at 10:29 AM, Anand Chitipothu <anandology at gmail.com>
> wrote:
>
>>
>> On Wed, Feb 28, 2018 at 11:46 AM, Sreekanth S Rameshaiah <sree at mahiti.org
>> > wrote:
>> [...]
>>
>>> This sounds interesting. I went through the link but could not get
>>> enough info about how these independent workgroups coordinate. How are
>>> these workgroups anchored together to make the event a success? How does
>>> EuroPython do this?
>>>
>>
>> Wrote to someone I know at EuroPython asking for more details. I'll
>> update once hear back.
>>
>
> I wrote to Alexader Hendorf  at EuroPython asking for some inputs about
> EuroPython Workgroups and here is I received:
>
> ---
> On 1. Mar 2018, 05:58 +0100, Anand Chitipothu <anandology at gmail.com>,
> wrote:
>
> Hi Alexander,
>
> We at PyCon India are trying to from permanent workgroups just like Euro
> Python. I'm leading that effort and would like to learn more about how
> these things are managed at EuroPython. Here are some of the specific
> questions I have:
>
>
> Happy to help/share insights
>
>
> - How do you select people for each workgroup?
>
> We'll we try to find out who serious they are. E.g. many people want to
> join the program WG.
> So we try to find out if they are really willing to work. We did have
> problems with large workgroups in the past with only few people working.
>

​Did they do anything specific to get over it? or let time take care of it?​


>
>  - What are the roles in each workgroup?
>
> We have one or two chairs in a WG, I'd say the chairs is kind of project
> manager. The chair person checks deadlines and tries to distribute the work
> load within the group.
> Most of the times the chairs is also a member of the EP board.
>
>  - How do people interact and communicate in each workgroup? Are there any
> common guidelines followed by all workgroups?
>
> Yes, we try to use only few tools. Email and telegram for communication,
> Google docs/sheets and sometimes Trello. Yes, we try to use all the same
> tools for all WG to minimise set-up time. If there is a good reason a WG
> still can use a tool it favours/helps getting stuff done.
>
>  - How will these workgroups coordinate with EuroPython Society and the
> organizers of the conference
>
> The board members are all in WS, mostly chairs even - so we have short
> communication ways and the chair have always a big picture what's going on
> in the conference organisation.
>
>
> - Will there be any interactions between different workgroups? if so how
> are they mananged?
>
> Of course they are - most of the times people just work on common stuff.
> We don't have any formal rules for inter-WG-communication.
>
>  - How is the division of work/responsibility between EuroPython Society
> and organizers (chair, co-chair) of the conference?
>
> The board is basically a board of organisers. We don't have a conference
> chair - the closest would be the chair of EPS.
>
>
> Are there any other things that we should be worried about? If you think
> someone else at EuroPython might be able to help me better, please put me
> in touch with them.
>
> The main problems are:
> - finding reliable volunteers
> - someone just stops working (without telling the others)
> - timing and deadlines
>
> I hope this will help. Feel free to ping me if you have any more questions.
>
> ---
>
> Not that we need to follow this literally, but I guess these are good
> guidelines. What do you say?
>
> Anand
>
>
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>


-- 
Thanks,
Bibhas Debnath
http://bibhas.in
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