[Inpycon] Minutes of the volunteer meeting on Saturday

[Bibhas Ch Debnath]

Hey Anand, I booked my ticket for 25th September. So I can help with any of
the tasks at venue from then.

On Aug 20, 2012 10:57 AM, "Anand Chitipothu" <anandology at gmail.com> wrote:
>
> Hi,
>
> We had volunteer meeting on Saturday from 5:30PM to 6:30PM at Indian
> Coffee House, Church St.
>
> The meeting was attended by:
>
> * Kapil Dua
> * Sabhinesh
> * Ashwin
> * Yeswanth
> * Anand Pillai
> * Anand Chitipothu
>
> Noufal and Sree were there for first few minutes and left early.
>
> We discussed about various tasks that need to be done before the
> conference and at the conference.
>
> The tasks that we need to do before the conference are:
>
> * Talk to vendors to find rates for:
>     * furniture
>     * standees and banners
>     * badge, pouch and lanyard
>     * food.
> * Hospitality - help people coming from other cities to book hotels
> near the venue and help them with directions etc. on the day of the
> conference.
>
> At venue, we need volunteers for:
>
> * registration desk
> * distributing swag
> * session chairs - to make sure the talks are running on time
> * managing inventory
> * video recording
>
> We discussed what talk each one of us can take. And here is the end
result.
>
> * Ashwin is taking care of hospitality. He is going to find hotels
> near the venue. He'll probably need support for more volunteers.
> * Yeshwant is going to talk to all the vendors over phone and find out
> their rates. He also need support for some volunteers to go and meet
> each vendor when needed.
> * Kapil is going to be volunteer coordinator. He'll keep track of all
> the volunteers. When someone needs some volunteers to help with
> something, he is the contact point.
> * Sabhinesh is going to work with Kapil.
> * Anand Chitipothu is going to talk to food vendor and find the rates.
>
> Kapil also mentioned that there are 10 people coming from Span
> Infotech, the place where he works, and all of them can help as
> session chairs.
>
> I've created couple of google docs with vendor contacts, volunteer
> contacts etc and share them with all the volunteers.
>
> Anand
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