From tomas.ehrlich at gmail.com Tue Sep 1 11:26:18 2015 From: tomas.ehrlich at gmail.com (=?utf-8?Q?Tom=C3=A1=C5=A1_Ehrlich?=) Date: Tue, 1 Sep 2015 11:26:18 +0200 Subject: [Conferences] PyCon CZ -- serving alcohol at sponsor booth Message-ID: Hello, we?ve received very specific requirement from one of our potential sponsor. They don?t like the sponsor booths where developers can get t-shirts, other promotional stuff and talk to people from company. At last conference they saw that most of these booths were left without any interest. So, they come up with an idea, that they would have a minibar, where they would serve a small and limited shots. They stressed out that they don?t want to get drunk anyone, just to meet people in their own way. I don?t have opinion on either side. I drink alcohol rarely, so my opinion probably doesn?t count anyway. I?m open to all ideas: if they can keep it under control, why not. I?m definitely interested in PSF opinion, because PyCon is their trademark after all. The second very important opinion I?m going to get from university, where this PyCon is going to be held. Question for PSF (and anyone): Would you allow sponsor to serve alcohol (in very limited way) at their booth? Thank you for all responses Tomas Ehrlich -------------- next part -------------- A non-text attachment was scrubbed... Name: signature.asc Type: application/pgp-signature Size: 801 bytes Desc: Message signed with OpenPGP using GPGMail URL: From lac at openend.se Tue Sep 1 11:56:11 2015 From: lac at openend.se (Laura Creighton) Date: Tue, 01 Sep 2015 11:56:11 +0200 Subject: [Conferences] PyCon CZ -- serving alcohol at sponsor booth In-Reply-To: References: Message-ID: <201509010956.t819uB4i032010@fido.openend.se> Check and make sure you aren't in violation of the local laws by doing so. Some places have rules that minors must not be allowed on the premises where alcohol is served. Some places have rules that alcohol must not be carried around and have to be consumed in certain specified areas. Some places have laws that you cannot serve alcohol unless you have a certain license from the government, which your sponsors are unlikely to have. The way you usually get around this problem is to have a hotel or restaurant cater the event and it becomes something they are allowed to do -- but check the rules, again. Also you can have conflict here when the caterers want to provide the beer they are used to supplying (and which gives them the best margins) while the sponsors may be interested in different beer that is in some way special. If somebody underage gets a beer, will you be fined? Will your sponsor be fined? Will the underage person be fined? In the interest of keeping people relatively sober, it is usually a good idea to stick with beer and wine. And, some places havew rules that beer -- to a certian percent of alcohol and wine (likewise) are fine while spirits such as Vodka aren't. I think we could write a very funny book about 'amazing liquor laws discovered while hosting conferences' -- the creativity in legislation around such things is only matched by the absurdity. A lot of the time the fix for this is to have the sponsor hold the drinking event in a restaurant or a hotel room an hand out 'get into the party' tokens at their booth. If you decide to go this way, and you hold it at a restaurant, you absolutely must let the restaurant know that hoards of people are coming, at such and such a time, and that, regardless of whether or not the sponsors are paying, a certain large percentage of the people who are coming are going to order food. immediately. So the restarurant might want to check and see if it needs to have an extra chef or two work that shift ... People get angry if they order a burger and it takes 2 hours to arrive. If you go this route you must provide very good maps about how to get to the place. Don't assume that everybody can use google maps to get there, as people may have it turned off due to roaming charges. I've run out of glasses doing this. Count them before you say ok to this, or it will be very frustrating, and embarassing. I've probably forgotten many things. But others will likely speak up. Laura From lac at openend.se Tue Sep 1 11:59:16 2015 From: lac at openend.se (Laura Creighton) Date: Tue, 01 Sep 2015 11:59:16 +0200 Subject: [Conferences] PyCon CZ -- serving alcohol at sponsor booth In-Reply-To: <201509010956.t819uB4i032010@fido.openend.se> References: <201509010956.t819uB4i032010@fido.openend.se> Message-ID: <201509010959.t819xGFD000304@fido.openend.se> Nothing like posting the thing to make you remember a detail ... If one of your sponsors serves alcohol, and the rest do not, and the rest are ignored, this may make them unhappy. Make sure you are ok with that. Some of them may decide to fix their unhappiness by serving alcohol, too. So make sure, if you go this route, you know exactly what is legal for them to, before they just haul in 4 kegs, and say 'to hell with it' ... Laura From mal at egenix.com Tue Sep 1 12:00:29 2015 From: mal at egenix.com (M.-A. Lemburg) Date: Tue, 01 Sep 2015 12:00:29 +0200 Subject: [Conferences] PyCon CZ -- serving alcohol at sponsor booth In-Reply-To: References: Message-ID: <55E5773D.4060606@egenix.com> On 01.09.2015 11:26, Tom?? Ehrlich wrote: > Hello, > we?ve received very specific requirement from one of our potential sponsor. They don?t like the sponsor booths where developers can get t-shirts, other promotional stuff and talk to people from company. At last conference they saw that most of these booths were left without any interest. > > So, they come up with an idea, that they would have a minibar, where they would serve a small and limited shots. They stressed out that they don?t want to get drunk anyone, just to meet people in their own way. > > > I don?t have opinion on either side. I drink alcohol rarely, so my opinion probably doesn?t count anyway. I?m open to all ideas: if they can keep it under control, why not. I?m definitely interested in PSF opinion, because PyCon is their trademark after all. The second very important opinion I?m going to get from university, where this PyCon is going to be held. > > > Question for PSF (and anyone): Would you allow sponsor to serve alcohol (in very limited way) at their booth? There are plenty user group meetings where drinks are served and there was a sponsor giving out beer at the recent EuroPython conference. This was done in a very reasonable way by the sponsor, so there were no issues with it. I wouldn't say that this resulted in the sponsor getting more attention than they already had. The sponsor also served energy drinks which were very popular - perhaps a less controversial approach to consider :-) If you go ahead with this, you have to check local regulations. E.g. giving away alcohol for free may be possible, but doing this in exchange for something (say your contact infos) may already cross the boundary of having to get a license for it. If you want an official PSF opinion on this, please write to psf at python.org. Thanks, -- Marc-Andre Lemburg eGenix.com Professional Python Services directly from the Source (#1, Sep 01 2015) >>> Python Projects, Coaching and Consulting ... http://www.egenix.com/ >>> mxODBC Plone/Zope Database Adapter ... http://zope.egenix.com/ >>> mxODBC, mxDateTime, mxTextTools ... http://python.egenix.com/ ________________________________________________________________________ 2015-08-27: Released eGenix mx Base 3.2.9 ... http://egenix.com/go83 2015-08-19: Released mxODBC 3.3.5 ... http://egenix.com/go82 ::::: Try our mxODBC.Connect Python Database Interface for free ! :::::: eGenix.com Software, Skills and Services GmbH Pastor-Loeh-Str.48 D-40764 Langenfeld, Germany. CEO Dipl.-Math. Marc-Andre Lemburg Registered at Amtsgericht Duesseldorf: HRB 46611 http://www.egenix.com/company/contact/ From fklebczyk at wecamo.eu Tue Sep 1 12:08:16 2015 From: fklebczyk at wecamo.eu (=?UTF-8?B?RmlsaXAgS8WCxJliY3p5aw==?=) Date: Tue, 1 Sep 2015 12:08:16 +0200 Subject: [Conferences] PyCon CZ -- serving alcohol at sponsor booth In-Reply-To: References: Message-ID: Hi Tom??, I'm not from PSF, but can give you some useful information from my experience. Last year on PyCon PL one of the sponsors started to serve beer from keg on its stand - it was for a short time (I think for 1 hour or less). They haven't mentioned about that to the organizers earlier (probably should). Final result was other sponsor was annoyed, because kind of large crowd appeared very fast blocking the passage around other sponsor's stand. If we knew earlier we could place that sponsor serving beer in a more suitable place. For example on last Europython Google was serving beer and there was a nice round area with kind of chillout zone to sit around. So I guess serving alcohol by sponsors on conferences is nothing extraordinary. Make also sure that the venue you are organizing events allows brining alcohol from "external source". Sometimes you need to pay additional fee for such right if you/sponsor don't order it from the venue. If your venue is a university then they can prohibit any alcohol on the conference - you should start from asking them in the first place. Regards, Filip 2015-09-01 11:26 GMT+02:00 Tom?? Ehrlich : > Hello, > we?ve received very specific requirement from one of our potential sponsor. They don?t like the sponsor booths where developers can get t-shirts, other promotional stuff and talk to people from company. At last conference they saw that most of these booths were left without any interest. > > So, they come up with an idea, that they would have a minibar, where they would serve a small and limited shots. They stressed out that they don?t want to get drunk anyone, just to meet people in their own way. > > > I don?t have opinion on either side. I drink alcohol rarely, so my opinion probably doesn?t count anyway. I?m open to all ideas: if they can keep it under control, why not. I?m definitely interested in PSF opinion, because PyCon is their trademark after all. The second very important opinion I?m going to get from university, where this PyCon is going to be held. > > > Question for PSF (and anyone): Would you allow sponsor to serve alcohol (in very limited way) at their booth? > > Thank you for all responses > Tomas Ehrlich > > _______________________________________________ > Python Conferences mailing list: Conferences at python.org > https://mail.python.org/mailman/listinfo/conferences > > This is an open list with open archives; sensitive or confidential information should not be discussed here. From doug.napoleone at gmail.com Tue Sep 1 17:01:26 2015 From: doug.napoleone at gmail.com (Douglas Napoleone) Date: Tue, 1 Sep 2015 11:01:26 -0400 Subject: [Conferences] PyCon CZ -- serving alcohol at sponsor booth In-Reply-To: References: Message-ID: Tom??, This is a general list for different python conference groups, and as such does not have direct PSF Board participation. The PSF as a corporate entity only organizes one of over 50 python conferences (PyCon US/North America). The PSF allows the use of the PyCon brand to those groups who follow the PyCon trademark, and will sponsor those efforts, but does not take a direct role in their organization. It is up to each conference organization group to make this type of decision. The short answer is that is really depends more on the venue than the conference organizers. You will need to go through the sponsor contact for each conference, and you may get different answers depending mostly on the size of the venue, and the venue rules; not the organizers. For PyCon US, we have an opening ceremony in the Expo Hall, with the exhibitors, where alcohol is served. Conference passes come with drink tickets for the event, and individual sponsors may serve additional drinks if they desire. Many do, most do not. We have worked with sponsors to provide food or drink at their boots during regular Expo Hall times. The complication here is that PyCon US has grown to a size where all food and drink must be supplied by the conference location, and at a premium. To bring in your own food or drink from outside costs the organizers an additional fee usually much larger than the price of said food or drink. For something like cupcakes, you may even need to pay for the venue staff to serve them, even if they are not going to do so, handing them out yourself. Same for drinks. Trying to bring in food or drink without going through proper channels will have you thrown out of the venue, not by the conference organizers, but by the venue themselves; and often with a fine to the organizers. Depending on the venue, there are often restrictions on when alcohol in particular can be served. Many venue's will provide a discount to organizers as they own on-site food and drink options as well as other concessions with a large markup. They do not want to be undercut by the conference Expo Hall during peak times. For PyCon US we are large enough where this is not an issue, but for many smaller conferences, it can be. In the past PyCon US has worked with sponsors to bring in cupcakes, and alcohol into booths for the main Expo Hall sessions. This is something that the sponsor coordinator works directly with our sponsors to coordinate. The PyCon US sponsor packet and forms include information about bringing in food, drink and specifically alcohol. The sponsor reception was started specifically due to these desires. It is cheaper to pool this effort with the venue when a high ticket item such as alcohol is concerned, and when minors are in attendance. On Tue, Sep 1, 2015 at 5:26 AM, Tom?? Ehrlich wrote: > Hello, > we?ve received very specific requirement from one of our potential > sponsor. They don?t like the sponsor booths where developers can get > t-shirts, other promotional stuff and talk to people from company. At last > conference they saw that most of these booths were left without any > interest. > > So, they come up with an idea, that they would have a minibar, where they > would serve a small and limited shots. They stressed out that they don?t > want to get drunk anyone, just to meet people in their own way. > > > I don?t have opinion on either side. I drink alcohol rarely, so my opinion > probably doesn?t count anyway. I?m open to all ideas: if they can keep it > under control, why not. I?m definitely interested in PSF opinion, because > PyCon is their trademark after all. The second very important opinion I?m > going to get from university, where this PyCon is going to be held. > > > Question for PSF (and anyone): Would you allow sponsor to serve alcohol > (in very limited way) at their booth? > > Thank you for all responses > Tomas Ehrlich > > _______________________________________________ > Python Conferences mailing list: Conferences at python.org > https://mail.python.org/mailman/listinfo/conferences > > This is an open list with open archives; sensitive or confidential > information should not be discussed here. > -------------- next part -------------- An HTML attachment was scrubbed... URL: From doug.napoleone at gmail.com Tue Sep 1 17:02:55 2015 From: doug.napoleone at gmail.com (Douglas Napoleone) Date: Tue, 1 Sep 2015 11:02:55 -0400 Subject: [Conferences] PyCon CZ -- serving alcohol at sponsor booth In-Reply-To: References: Message-ID: NOTE: my information is very US centric, and the alcohol restrictions and draconian rules on food and drink are rather unique to North America in my experience. On Tue, Sep 1, 2015 at 11:01 AM, Douglas Napoleone wrote: > Tom??, > > This is a general list for different python conference groups, and as > such does not have direct PSF Board participation. The PSF as a corporate > entity only organizes one of over 50 python conferences (PyCon US/North > America). The PSF allows the use of the PyCon brand to those groups who > follow the PyCon trademark, and will sponsor those efforts, but does not > take a direct role in their organization. It is up to each conference > organization group to make this type of decision. > > The short answer is that is really depends more on the venue than the > conference organizers. You will need to go through the sponsor contact for > each conference, and you may get different answers depending mostly on the > size of the venue, and the venue rules; not the organizers. > > For PyCon US, we have an opening ceremony in the Expo Hall, with the > exhibitors, where alcohol is served. Conference passes come with drink > tickets for the event, and individual sponsors may serve additional drinks > if they desire. Many do, most do not. We have worked with sponsors to > provide food or drink at their boots during regular Expo Hall times. The > complication here is that PyCon US has grown to a size where all food and > drink must be supplied by the conference location, and at a premium. To > bring in your own food or drink from outside costs the organizers an > additional fee usually much larger than the price of said food or drink. > For something like cupcakes, you may even need to pay for the venue staff > to serve them, even if they are not going to do so, handing them out > yourself. Same for drinks. Trying to bring in food or drink without going > through proper channels will have you thrown out of the venue, not by the > conference organizers, but by the venue themselves; and often with a fine > to the organizers. > > Depending on the venue, there are often restrictions on when alcohol in > particular can be served. Many venue's will provide a discount to > organizers as they own on-site food and drink options as well as other > concessions with a large markup. They do not want to be undercut by the > conference Expo Hall during peak times. For PyCon US we are large enough > where this is not an issue, but for many smaller conferences, it can be. > > In the past PyCon US has worked with sponsors to bring in cupcakes, and > alcohol into booths for the main Expo Hall sessions. This is something that > the sponsor coordinator works directly with our sponsors to coordinate. The > PyCon US sponsor packet and forms include information about bringing in > food, drink and specifically alcohol. The sponsor reception was started > specifically due to these desires. It is cheaper to pool this effort with > the venue when a high ticket item such as alcohol is concerned, and when > minors are in attendance. > > On Tue, Sep 1, 2015 at 5:26 AM, Tom?? Ehrlich > wrote: > >> Hello, >> we?ve received very specific requirement from one of our potential >> sponsor. They don?t like the sponsor booths where developers can get >> t-shirts, other promotional stuff and talk to people from company. At last >> conference they saw that most of these booths were left without any >> interest. >> >> So, they come up with an idea, that they would have a minibar, where they >> would serve a small and limited shots. They stressed out that they don?t >> want to get drunk anyone, just to meet people in their own way. >> >> >> I don?t have opinion on either side. I drink alcohol rarely, so my >> opinion probably doesn?t count anyway. I?m open to all ideas: if they can >> keep it under control, why not. I?m definitely interested in PSF opinion, >> because PyCon is their trademark after all. The second very important >> opinion I?m going to get from university, where this PyCon is going to be >> held. >> >> >> Question for PSF (and anyone): Would you allow sponsor to serve alcohol >> (in very limited way) at their booth? >> >> Thank you for all responses >> Tomas Ehrlich >> >> _______________________________________________ >> Python Conferences mailing list: Conferences at python.org >> https://mail.python.org/mailman/listinfo/conferences >> >> This is an open list with open archives; sensitive or confidential >> information should not be discussed here. >> > > -------------- next part -------------- An HTML attachment was scrubbed... URL: From aahz at pythoncraft.com Sun Sep 6 01:09:31 2015 From: aahz at pythoncraft.com (Aahz) Date: Sat, 5 Sep 2015 16:09:31 -0700 Subject: [Conferences] PyCon CZ -- serving alcohol at sponsor booth In-Reply-To: References: Message-ID: <20150905230931.GA2839@panix.com> On Tue, Sep 01, 2015, Tom???? Ehrlich wrote: > > we've received very specific requirement from one of our potential > sponsor. They don't like the sponsor booths where developers can get > t-shirts, other promotional stuff and talk to people from company. At > last conference they saw that most of these booths were left without > any interest. > > So, they come up with an idea, that they would have a minibar, where > they would serve a small and limited shots. They stressed out that > they don't want to get drunk anyone, just to meet people in their own > way. One more thing: make sure you get *ANYTHING* related to food/drink in your contract. Of course, even that doesn't necessarily help, here's a thread about Worldcon this year (search terms "sasquan hotel party"): http://file770.com/?p=24474 -- Aahz (aahz at pythoncraft.com) <*> http://www.pythoncraft.com/ I support the RKAB From fklebczyk at wecamo.eu Mon Sep 7 10:25:04 2015 From: fklebczyk at wecamo.eu (=?UTF-8?B?RmlsaXAgS8WCxJliY3p5aw==?=) Date: Mon, 7 Sep 2015 10:25:04 +0200 Subject: [Conferences] Certificate for pl.pycon.org Message-ID: Hello, who to contact in order to get certificate for secure HTTPS connections to pl.pycon.org (hosted on our side). As it's subdomain of python.org someone in PSF is probably responsible for that and we would like to get rid of annoying browser warnings. Regards, Filip From lac at openend.se Mon Sep 7 10:50:25 2015 From: lac at openend.se (Laura Creighton) Date: Mon, 07 Sep 2015 10:50:25 +0200 Subject: [Conferences] Certificate for pl.pycon.org In-Reply-To: References: Message-ID: <201509070850.t878oPsF011425@fido.openend.se> In a message of Mon, 07 Sep 2015 10:25:04 +0200, Filip K??bczyk writes: >Hello, > >who to contact in order to get certificate for secure HTTPS >connections to pl.pycon.org (hosted on our side). As it's subdomain of >python.org someone in PSF is probably responsible for that and we >would like to get rid of annoying browser warnings. > >Regards, >Filip Mail infrastructure at python.org I think Marc-Andr? does this, but he may have farmed out the work to some other people by now. Laura From mal at egenix.com Mon Sep 7 11:14:44 2015 From: mal at egenix.com (M.-A. Lemburg) Date: Mon, 07 Sep 2015 11:14:44 +0200 Subject: [Conferences] Certificate for pl.pycon.org In-Reply-To: <201509070850.t878oPsF011425@fido.openend.se> References: <201509070850.t878oPsF011425@fido.openend.se> Message-ID: <55ED5584.5070705@egenix.com> On 07.09.2015 10:50, Laura Creighton wrote: > In a message of Mon, 07 Sep 2015 10:25:04 +0200, Filip K??bczyk writes: >> Hello, >> >> who to contact in order to get certificate for secure HTTPS >> connections to pl.pycon.org (hosted on our side). As it's subdomain of >> python.org someone in PSF is probably responsible for that and we >> would like to get rid of annoying browser warnings. >> >> Regards, >> Filip > > Mail infrastructure at python.org > > I think Marc-Andr? does this, but he may have farmed out the work > to some other people by now. Yep, I'm the one maintaining the PSF domain registrations and certs. Simply have the admin for pl.pycon.org contact me and we'll get a cert issued. -- Marc-Andre Lemburg eGenix.com Professional Python Services directly from the Source (#1, Sep 07 2015) >>> Python Projects, Coaching and Consulting ... http://www.egenix.com/ >>> mxODBC Plone/Zope Database Adapter ... http://zope.egenix.com/ >>> mxODBC, mxDateTime, mxTextTools ... http://python.egenix.com/ ________________________________________________________________________ 2015-08-27: Released eGenix mx Base 3.2.9 ... http://egenix.com/go83 2015-09-18: PyCon UK 2015 ... 11 days to go ::::: Try our mxODBC.Connect Python Database Interface for free ! :::::: eGenix.com Software, Skills and Services GmbH Pastor-Loeh-Str.48 D-40764 Langenfeld, Germany. CEO Dipl.-Math. Marc-Andre Lemburg Registered at Amtsgericht Duesseldorf: HRB 46611 http://www.egenix.com/company/contact/ From fklebczyk at wecamo.eu Mon Sep 7 11:20:44 2015 From: fklebczyk at wecamo.eu (=?UTF-8?B?RmlsaXAgS8WCxJliY3p5aw==?=) Date: Mon, 7 Sep 2015 11:20:44 +0200 Subject: [Conferences] Certificate for pl.pycon.org In-Reply-To: <55ED5584.5070705@egenix.com> References: <201509070850.t878oPsF011425@fido.openend.se> <55ED5584.5070705@egenix.com> Message-ID: Thank you, admin of this server is Dariusz Grzesista, he will contact you. Regards, Filip K??bczyk 2015-09-07 11:14 GMT+02:00 M.-A. Lemburg : > On 07.09.2015 10:50, Laura Creighton wrote: >> In a message of Mon, 07 Sep 2015 10:25:04 +0200, Filip K??bczyk writes: >>> Hello, >>> >>> who to contact in order to get certificate for secure HTTPS >>> connections to pl.pycon.org (hosted on our side). As it's subdomain of >>> python.org someone in PSF is probably responsible for that and we >>> would like to get rid of annoying browser warnings. >>> >>> Regards, >>> Filip >> >> Mail infrastructure at python.org >> >> I think Marc-Andr? does this, but he may have farmed out the work >> to some other people by now. > > Yep, I'm the one maintaining the PSF domain registrations and > certs. > > Simply have the admin for pl.pycon.org contact me and we'll get > a cert issued. > > -- > Marc-Andre Lemburg > eGenix.com > > Professional Python Services directly from the Source (#1, Sep 07 2015) >>>> Python Projects, Coaching and Consulting ... http://www.egenix.com/ >>>> mxODBC Plone/Zope Database Adapter ... http://zope.egenix.com/ >>>> mxODBC, mxDateTime, mxTextTools ... http://python.egenix.com/ > ________________________________________________________________________ > 2015-08-27: Released eGenix mx Base 3.2.9 ... http://egenix.com/go83 > 2015-09-18: PyCon UK 2015 ... 11 days to go > > ::::: Try our mxODBC.Connect Python Database Interface for free ! :::::: > > eGenix.com Software, Skills and Services GmbH Pastor-Loeh-Str.48 > D-40764 Langenfeld, Germany. CEO Dipl.-Math. Marc-Andre Lemburg > Registered at Amtsgericht Duesseldorf: HRB 46611 > http://www.egenix.com/company/contact/